Controlling and Grant Manager (f/m/d)

Interdisciplinary Transformation University (IT:U); Linz; Hybrid; EUR 54,000 - 66,000; Full time

Benefits offered by this job

Free parking or Climate Ticket Upper-A

Flextime model with home office

Job summary

IT:U, a new technical university in Linz, Austria, seeks an experienced project controller to manage third-party funded projects and ensure financial compliance.

You will guide project leaders on finances, prepare reports for EU, FFG, and FWF, and coordinate audits. The role offers hybrid work with potential home office and attractive compensation.

Qualifications

• University degree in Finance/Accounting/Financial Controlling or related field
• Minimum of 3 years experience in project controlling, research administration, auditing, or financial management
• Experience with public grants, ideally Horizon Europe, FFG and FWF, and ability to interpret funding eligibility rules
• Advanced Excel skills; experience with ERP systems and reporting/BI tools is highly desirable
• English and German at a minimum level C1
• High level of accuracy and attention to detail
• Professional communication and strong collaboration competencies across diverse stakeholder groups

Responsibilities

• Responsible for project controlling and administrative management of third-party funded projects
• Provide proactive guidance to scientific project leaders on financial and administrative matters
• Prepare compliant financial reports (e.g., EU, FFG, FWF) in line with funder rules, internal policies, and national regulations
• Coordinate internal and external audits; maintain audit-ready documentation and oversee follow-up to implement improvements
• Design and refine post-award processes and internal controls for third-party funds
• Develop and maintain reporting tools to enhance data quality and KPIs
• Serve as the primary post-award contact for funding agencies and consortium partners; collaborate with pre-award and legal colleagues on budgeting and contractual compliance

Skills

Advanced Excel

ERP systems

BI tools

English (C1)

German (C1)

Analytical skills

Communication

Education

University degree in Finance/Accounting/Financial Controlling or related field

Tools

ERP systems

BI tools

Job description

IT:U is a new technical university in Austria (Linz) dedicated to digital transformation, driven by interdisciplinary research and project-based learning to actively shape this transformation and advance it with a solution-oriented approach.

Your tasks and responsibilities:

• Responsible for project controlling and administrative management of third-party funded projects.
• Provide proactive guidance to scientific project leaders on financial and administrative matters.
• Prepare compliant financial reports (e.g., EU, FFG, FWF) in line with funder rules, internal policies, and national regulations.
• Coordinate internal and external audits; maintain audit-ready documentation and oversee follow-up to implement improvements.
• Design and refine post-award processes and internal controls for third-party funds.
• Develop and maintain reporting tools to enhance data quality and KPIs.
• Serve as the primary post-award contact for funding agencies and consortium partners; collaborate with pre-award and legal colleagues on budgeting and contractual compliance.

Your strengths and skills:

• University degree in Finance, Accounting, Financial Controlling or related field; a Master’s degree is preferred.
• Minimum of 3 years experience in project controlling, research administration, auditing, or financial management.
• Demonstrated experience with public grants - preferably research funding (e.g., Horizon Europe, FFG and FWF), and a proven ability to interpret and apply funding eligibility rules.
• Advanced Excel skills; experience with ERP systems and reporting/BI tools is highly desirable.
• English and German at a minimum level C1.
• High level of accuracy and attention to detail; strong analytical skills.
• Professional communication and strong collaboration competencies across diverse stakeholder groups.

What you can expect:

• Varied and customizable tasks in an innovative educational and research institution.
• Unique opportunity to help build a new university.
• Attractive campus with good transportation connections.
• Free parking or Climate Ticket Upper Austria.
• Flexible working hours through a flextime model and the option for home office.

Competitive compensation starting from € 60.000 yearly gross salary.