Controlling and Grant Manager (f/m/d)

FWF; Linz; Hybrid; EUR 54,000 - 66,000; Full time

Benefits offered by this job

Free parking

Climate Ticket Upper Austria

Flexitime model

Home office option

Job summary

IT:U is a new technical university in Austria (Linz) focused on digital transformation. We seek a Controlling and Grant Manager (f/m/d) to oversee project financials and third-party funds, guiding scientific leaders on budgets and compliance.

The role involves preparing audit-ready reports for EU, FFG, and FWF, coordinating audits, and refining post-award processes. Strong Excel, ERP, and BI skills, plus English and German at C1, are required.

Qualifications

• University degree in Finance, Accounting, Financial Controlling or related field; a Master’s degree is preferred.
• Minimum of 3 years experience in project controlling, research administration, auditing, or financial management.
• Demonstrated experience with public grants – Horizon Europe, FFG, FWF – and the ability to interpret funding eligibility rules.
• Advanced Excel skills; experience with ERP systems and reporting/BI tools is highly desirable.
• English and German at least C1 level.
• High accuracy, strong analytical skills, and good communication across stakeholders.

Responsibilities

• Responsible for project controlling and administrative management of third-party funded projects.
• Provide proactive guidance to scientific project leaders on financial and administrative matters.
• Prepare compliant financial reports (EU, FFG, FWF) in line with funder rules, internal policies, and national regulations.
• Coordinate internal and external audits; maintain audit-ready documentation and oversee follow-up improvements.
• Design and refine post-award processes and internal controls for third-party funds.
• Develop and maintain reporting tools to enhance data quality and KPIs.
• Serve as the primary post-award contact for funding agencies and consortium partners; collaborate with pre-award and legal colleagues on budgeting and contractual compliance.

Skills

Proactive guidance

Financial reporting

Stakeholder collaboration

Analytical skills

Education

Master's degree preferred

Finance degree

Tools

Excel

ERP systems

BI tools

Job description

#TRANSFORMINGTOMORROW: MAKE A DIFFERENCE WITH US.

IT:U is a new technical university in Austria (Linz) dedicated to digital transformation, driven by interdisciplinary research and project-based learning to actively shape this transformation and advance it with a solution-oriented approach.

Join us as a

Controlling and Grant Manager (f/m/d)*

Your tasks and responsibilities:

• Responsible forproject controlling andadministrativemanagementofthird-party funded projects.
• Provideproactive guidance toscientificproject leaderson financial and administrative matters.
• Preparecompliant financialreports(e.g., EU, FFG, FWF) in line with funder rules, internal policies, and national regulations.
• Coordinateinternal and external audits;maintain audit-ready documentation and oversee follow-upto implementimprovements.
• Design andrefinepost-award processes and internal controlsfor third-party funds.
• Develop and maintainreporting tools to enhance data quality and KPIs.
• Serve as theprimary post-award contact for funding agenciesand consortium partners;collaborate withpre-award andlegalcolleagueson budgeting and contractual compliance.

Your strengths and skills:

• University degreein Finance, Accounting, Financial Controlling or related field; a Master’s degree is preferred.
• Minimum of 3 years experience inproject controlling, research administration, auditing, or financial management.
• Demonstrated experience with public grants – preferably research funding (e.g., Horizon Europe, FFG and FWF), and a proven ability to interpret and apply funding eligibility rules.
• Advanced Excelskills;experience with ERP systems and reporting/BI toolsishighly desirable.
• English and German at a minimum level C1.
• High level of accuracyand attention to detail; strong analyticalskills.
• Professional communication and strong collaboration competencies across diverse stakeholder groups.

What you can expect:

• Varied and customizable tasks in an innovative educational and research institution.
• Unique opportunity to help build a new university.
• Attractive campus with good transportation connections.
• Free parking or Climate Ticket Upper Austria.
• Flexible working hours through a flextime model and the option for home office.

Competitive compensation starting from € 60.000 yearly gross salary.

*Come as you are – we value and promote diversity in our team. Everyone is encouraged to reach their full potential, realize ideas and seize opportunities. Regardless of age, skin colour, religion, gender, sexual orientation or origin, we welcome applications from all people equally.