HR & Payroll Administration Specialist

Sigmund Freud PrivatUniversität; Wien; Hybrid; EUR 28,000 - 34,000; Full time

Benefits offered by this job

Pharmacy discounts

Dental clinic

On-site psychological counseling

Free vaccinations

Wiener Linien annual pass

Job summary

Sigmund Freud Private University in Vienna is seeking an HR Associate (m/f/d) – Administration & Payroll to join the Human Resources & People Development team. You will manage payroll administration, master data, and employee lifecycle tasks in a growing private university.

The role requires at least two years of HR administration experience, familiarity with payroll processes and labor law, and strong Excel and Sage-dpw knowledge.

Qualifications

• Completed secondary education at the Matura level (e.g., ideally HAK or HBLA).
• At least two years of professional experience in HR administration with payroll exposure.
• Good knowledge of labor, income tax, and social security law.
• Excellent MS Office skills, especially Excel; basic Sage-dpw knowledge.
• Meticulous, independent, and structured work approach with deadline awareness.
• Hands-on, service-oriented, and solution-focused attitude; maintains confidentiality.

Responsibilities

• Independently performing a wide variety of HR administration tasks (master data, contracts, hires/terminations).
• Onboarding and offboarding of employees and lifecycle support.
• Serve as first point of contact for HR admin, payroll, and labor-law issues.
• Preparation, review, and processing of payroll with external provider.
• Data transmission and verification for payroll processing.
• Support HR projects, including in-house payroll via Sage-dpw.

Skills

Attention to detail

Discretion

Problem solving

Service mindset

Education

Matura level education

HAK/HBLA preferred

Tools

Excel

Sage-dpw

MS Office

Job description

Sigmund Freud Private University in Vienna is seeking an HR Associate (m/f/d) – Administration & Payroll to join the Human Resources & People Development team. You will manage payroll administration, master data, and employee lifecycle tasks in a growing private university.

The role requires at least two years of HR administration experience, familiarity with payroll processes and labor law, and strong Excel and Sage-dpw knowledge.