Fleet & Event Admin Specialist (Hybrid/Remote)

Lam Research Corporation; Villach; Hybrid; EUR 42.000 - 60.000; Vollzeit

Benefits dieser Stelle

Hybrid work options

Remote work flexibility

Zusammenfassung

Lam Research Corporation in Villach, Austria seeks an experienced administrator to manage fleet and event services. You will coordinate vehicle bookings, maintenance, CO2 reporting, and supplier relationships while ensuring compliance with company policies and data accuracy.

The role requires fluency in English and German, strong organization, and cross-functional collaboration with the Accounting and procurement teams.

Qualifikationen

• Minimum High school diploma (BHS) or Bachelor’s degree in Economics, Event management, Logistics Management or similar.
• Experience in administration, office management, fleet management, employee services, event coordination, procurement, or a related field.
• Strong organizational and multitasking skills with excellent attention to detail.
• Experience working with vendors, external service providers, and internal stakeholders.
• Proficiency with Microsoft Office applications, particularly Excel, Outlook, and SharePoint.
• Ability to manage confidential information and contractual documentation.
• Strong communication skills both in English and German.

Aufgaben

• Support all fleet management activities for company and pool vehicles such as coordinating vehicle bookings, maintenance scheduling, inspections, vehicle readiness, accident reporting etc.
• Administer new company car and pool car orders and maintain and update vehicle leasing records and fleet databases including company car insurance processes and serve as liaison with insurance providers
• Prepare quarterly CO2 reporting for company and rental vehicles and conduct audits of out-of-policy rental car bookings across EMEA
• Act as primary contact for fleet-related suppliers and service providers, including leasing companies, rental car providers, fuel card providers, and banking partners
• Coordinate with the Accounting team all topics regarding invoice reconciliation, monthly reports, and financial administration
• Create and process purchase requisitions in accordance with company procedures, legal requirements and coordinate non-disclosure agreements (NDAs) with fleet and service providers
• Ensure compliance with internal policies and contractual requirements and maintain accurate records and documentation for audit purposes
• Support the planning, coordination, and execution of internal and global company events at Lam Villach
• Serve as the primary contact for event suppliers and vendors
• Coordinate event-related contracts and legal approval workflows
• Manage company giveaway inventory, ordering, and stock levels for employee, customer, and corporate events
• Support project management activities related to employee services and event initiatives

Kenntnisse

English

German

Organization

Ausbildung

Economics or Logistics degree

Tools

Excel

Outlook

SharePoint

Jobbeschreibung

Lam Research Corporation in Villach, Austria seeks an experienced administrator to manage fleet and event services. You will coordinate vehicle bookings, maintenance, CO2 reporting, and supplier relationships while ensuring compliance with company policies and data accuracy.

The role requires fluency in English and German, strong organization, and cross-functional collaboration with the Accounting and procurement teams.