Administrative Support - Fleet & Eventmanagement (all genders)

Lam Research Corporation; Villach; On-site; EUR 42,000 - 60,000; Full time

Benefits offered by this job

Hybrid work options

Remote work flexibility

Job summary

Lam Research Corporation in Villach, Austria seeks an experienced administrator to manage fleet and event services. You will coordinate vehicle bookings, maintenance, CO2 reporting, and supplier relationships while ensuring compliance with company policies and data accuracy.

The role requires fluency in English and German, strong organization, and cross-functional collaboration with the Accounting and procurement teams.

Qualifications

• Minimum High school diploma (BHS) or Bachelor’s degree in Economics, Event management, Logistics Management or similar.
• Experience in administration, office management, fleet management, employee services, event coordination, procurement, or a related field.
• Strong organizational and multitasking skills with excellent attention to detail.
• Experience working with vendors, external service providers, and internal stakeholders.
• Proficiency with Microsoft Office applications, particularly Excel, Outlook, and SharePoint.
• Ability to manage confidential information and contractual documentation.
• Strong communication skills both in English and German.

Responsibilities

• Support all fleet management activities for company and pool vehicles such as coordinating vehicle bookings, maintenance scheduling, inspections, vehicle readiness, accident reporting etc.
• Administer new company car and pool car orders and maintain and update vehicle leasing records and fleet databases including company car insurance processes and serve as liaison with insurance providers
• Prepare quarterly CO2 reporting for company and rental vehicles and conduct audits of out-of-policy rental car bookings across EMEA
• Act as primary contact for fleet-related suppliers and service providers, including leasing companies, rental car providers, fuel card providers, and banking partners
• Coordinate with the Accounting team all topics regarding invoice reconciliation, monthly reports, and financial administration
• Create and process purchase requisitions in accordance with company procedures, legal requirements and coordinate non-disclosure agreements (NDAs) with fleet and service providers
• Ensure compliance with internal policies and contractual requirements and maintain accurate records and documentation for audit purposes
• Support the planning, coordination, and execution of internal and global company events at Lam Villach
• Serve as the primary contact for event suppliers and vendors
• Coordinate event-related contracts and legal approval workflows
• Manage company giveaway inventory, ordering, and stock levels for employee, customer, and corporate events
• Support project management activities related to employee services and event initiatives

Skills

English

German

Organization

Education

Economics or Logistics degree

Tools

Excel

Outlook

SharePoint

Job description

What you\'ll do

Fleet Management & Vehicle Administration

• Support all fleet management activities for company and pool vehicles such as coordinating vehicle bookings, maintenance scheduling, inspections, vehicle readiness, accident reporting etc.
• Administer new company car and pool car orders and maintain and update vehicle leasing records and fleet databases including company car insurance processes and serve as liaison with insurance providers
• Prepare quarterly CO₂ reporting for company and rental vehicles and conduct audits of out-of-policy rental car bookings across EMEA
• Act as primary contact for fleet-related suppliers and service providers, including leasing companies, rental car providers, fuel card providers, and banking partners
• Coordinate with the Accounting team all topics regarding invoice reconciliation, monthly reports, and financial administration
• Create and process purchase requisitions in accordance with company procedures, legal requirements and coordinate non-disclosure agreements (NDAs) with fleet and service providers
• Ensure compliance with internal policies and contractual requirements and maintain accurate records and documentation for audit purposes

Event Management & Employee Services

• Support the planning, coordination, and execution of internal and global company events at Lam Villach
• Serve as the primary contact for event suppliers and vendors
• Coordinate event-related contracts and legal approval workflows
• Manage company giveaway inventory, ordering, and stock levels for employee, customer, and corporate events
• Support project management activities related to employee services and event initiatives

Who we\'re looking for

Minimum qualifications

• Minimum High school diploma (BHS) or Bachelor\'s degree in Economics, Eventmanagement, Logistic Management or similar
• Experience in administration, office management, fleet management, employee services, event coordination, procurement, or a related field
• Strong organizational and multitasking skills with excellent attention to detail
• Experience working with vendors, external service providers, and internal stakeholders
• Proficiency with Microsoft Office applications, particularly Excel, Outlook, and SharePoint
• Ability to manage confidential information and contractual documentation
• Strong communication skills both in English and German

A valid work permit for Austria is required for this position.

Preferred qualifications

• Previous experience managing company vehicle fleets or mobility programs
• Experience with invoice verification, purchase requisitions, or procurement processes
• Knowledge of contract administration and compliance workflows
• Experience coordinating corporate events and supplier relationships
• Familiarity with asset management and inventory tracking
• Experience supporting regional or international stakeholders within an EMEA environment
• Project coordination or project management experience

What We\'re Offering

This position is subject to the Austrian Collective Bargaining Agreement for Employees in the Metal Technology Industry in occupation group E-F. The monthly salary is paid 14 times per year. Please follow the link below in the "Employment in Austria" section for further information.

The position is hired through a third party agency.

Villach - a great place to live and work

Follow the link www.welcome2villach.at and you will find on the spot the most important information about living, working and studying in and around Villach/Austria

Our commitment

We believe it is important for every person to feel valued, included, and empowered to achieve their full potential. By bringing unique individuals and viewpoints together, we achieve extraordinary results.

Lam Research ("Lam" or the "Company") is an equal opportunity employer. Lam is committed to and reaffirms support of equal opportunity in employment and non-discrimination in employment policies, practices and procedures on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex (including pregnancy, childbirth and related medical conditions), gender, gender identity, gender expression, age, sexual orientation, or military and veteran status or any other category protected by applicable federal, state, or local laws. It is the Company\'s intention to comply with all applicable laws and regulations. Company policy prohibits unlawful discrimination against applicants or employees.

Lam offers a variety of work location models based on the needs of each role. Our hybrid roles combine the benefits of on-site collaboration with colleagues and the flexibility to work remotely and fall into two categories - On-site Flex and Virtual Flex. 'On-site Flex' you\'ll work 3+ days per week on-site at a Lam or customer/supplier location, with the opportunity to work remotely for the balance of the week. 'Virtual Flex' you\'ll work 1-2 days per week on-site at a Lam or customer/supplier location, and remotely the rest of the time.