Administrative Support - Fleet & Eventmanagement (all genders)

Lam Research; Villach; On-site; EUR 30,000 - 42,000; Full time

Job summary

Lam Research in Villach is seeking an Administrative Support professional for Fleet & Event management. You will coordinate company fleet activities, manage vehicle orders and CO2 reporting, and liaise with suppliers, insurance, and accounting.

You will also plan and execute internal and global events, manage contracts, and support employee services. The role requires a high school diploma or Bachelor's in Economics, Eventmanagement, or logistics, plus experience with vendors and MS Office.

Qualifications

• Minimum High school diploma (BHS) or Bachelor's degree in Economics, Eventmanagement, Logistic Management or similar
• Experience in administration, office management, fleet management, employee services, event coordination, procurement, or a related field
• Strong organizational and multitasking skills with excellent attention to detail
• Experience working with vendors, external service providers, and internal stakeholders
• Proficiency with Microsoft Office applications, particularly Excel, Outlook, and SharePoint
• Ability to manage confidential information and contractual documentation
• Strong communication skills both in English and German

Responsibilities

• Fleet Management & Vehicle Administration including bookings, maintenance, inspections, readiness and accident reporting
• Administer new company car and pool car orders and update leasing records and insurance processes
• Prepare quarterly CO2 reporting and audit out-of-policy rental bookings across EMEA
• Liaise with fleet suppliers and service providers (leasing, rental, fuel cards, banks)
• Coordinate with Accounting on invoices, monthly reports, and financial administration
• Create and process purchase requisitions and coordinate NDAs for fleet and providers
• Ensure policy compliance and maintain audit-ready records
• Event Management: plan, coordinate and execute internal/global events at Lam Villach
• Be primary contact for event suppliers and contracts, manage stock of giveaways
• Support project activities related to employee services and events

Skills

Administration

Office Mgmt

Fleet Mgmt

Event Coord

Procurement

Vendor Mgmt

Confidentiality

English & German

MS Office

Education

High school diploma (BHS) or Bachelor's degree in Economics, Eventmanagement, Logistic Management or similar

Tools

Microsoft Excel

Outlook

SharePoint

Microsoft Office

Job description

In your career, let’s prove what’s possible.

At Lam Research, we create equipmentthat drives technological advancements in the semiconductor industry. Our innovative solutions enable chipmakers to power progress in nearly all aspects of modern life, and it takes each member of our team to make it possible. Across our organization, our employees come to work and change the world. We take on the toughest challenges with precision and accuracy. We push for the next big semiconductor breakthrough. We lead the way in one of the most critical and fast-moving industries on the planet. And we do it together, with deep connections and limitless collaboration. The impact we have on the world is made possible by focusing on our people. So we recognize and celebrate our teams’ achievements. We strive to create an inclusive and diverse culture where everyone’s contribution and voice has value. We evaluate and evolve our offerings, so our people receive the support and empowerment to do meaningful things for their lives, careers, and communities. Because at Lam, we believe that when people are the priority and they’re inspired to unleash the power of innovation for a better world together, anything is possible.

Administrative Support - Fleet & Eventmanagement (all genders)

Date: Oct 14, 2026

Location:

Villach, Villach

Worker Category:

What you'll do

Fleet Management & Vehicle Administration

• Support all fleet management activities for company and pool vehicles such as coordinating vehicle bookings, maintenance scheduling, inspections, vehicle readiness, accident reporting etc.


• Administer new company car and pool car orders and maintain and update vehicle leasing records and fleet databases including company car insurance processes and serve as liaison with insurance providers


• Prepare quarterly CO₂ reporting for company and rental vehicles and conduct audits of out-of-policy rental car bookings across EMEA


• Act as primary contact for fleet-related suppliers and service providers, including leasing companies, rental car providers, fuel card providers, and banking partners


• Coordinate with the Accounting team all topics regarding invoice reconciliation, monthly reports, and financial administration


• Create and process purchase requisitions in accordance with company procedures, legal requirements and coordinate non-disclosure agreements (NDAs) with fleet and service providers


• Ensure compliance with internal policies and contractual requirements and maintain accurate records and documentation for audit purposes

Event Management & Employee Services

• Support the planning, coordination, and execution of internal and global company events at Lam Villach


• Serve as the primary contact for event suppliers and vendors


• Coordinate event-related contracts and legal approval workflows


• Manage company giveaway inventory, ordering, and stock levels for employee, customer, and corporate events


• Support project management activities related to employee services and event initiatives

Who we're looking for

• Minimum High school diploma (BHS) or Bachelor's degree in Economics, Eventmanagement, Logistic Management or similar


• Experience in administration, office management, fleet management, employee services, event coordination, procurement, or a related field


• Strong organizational and multitasking skills with excellent attention to detail


• Experience working with vendors, external service providers, and internal stakeholders


• Proficiency with Microsoft Office applications, particularly Excel, Outlook, and SharePoint


• Ability to manage confidential information and contractual documentation


• Strong communication skills both in English and German

A valid work permit for Austria is required for this position.

Preferred qualifications

• Previous experience managing company vehicle fleets or mobility programs


• Experience with invoice verification, purchase requisitions, or procurement processes


• Knowledge of contract administration and compliance workflowsExperience coordinating corporate events and supplier relationships


• Familiarity with asset management and inventory tracking


• Experience supporting regional or international stakeholders within an EMEA environment


• Project coordination or project management experience

Villach - a great place to live and work

Follow the link www.welcome2villach.at and you will find on the spot the most important information about living, working and studying in and around Villach/Austria

Our commitment

We believe it is important for every person to feel valued, included, and empowered to achieve their full potential. By bringing unique individuals and viewpoints together, we achieve extraordinary results.

Lam Research ("Lam" or the "Company") is an equal opportunity employer. Lam is committed to and reaffirms support of equal opportunity in employment and non-discrimination in employment policies, practices and procedures on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex (including pregnancy, childbirth and related medical conditions), gender, gender identity, gender expression, age, sexual orientation, or military and veteran status or any other category protected by applicable federal, state, or local laws. It is the Company's intention to comply with all applicable laws and regulations. Company policy prohibits unlawful discrimination against applicants or employees.

Lam offers a variety of work location models based on the needs of each role. Our hybrid roles combine the benefits of on-site collaboration with colleagues and the flexibility to work remotely and fall into two categories - On-site Flex and Virtual Flex. 'On-site Flex' you'll work 3+ days per week on-site at a Lam or customer/supplier location, with the opportunity to work remotely for the balance of the week. 'Virtual Flex' you'll work 1-2 days per week on-site at a Lam or customer/supplier location, and remotely the rest of the time.

Employment in Austria

This position is subject to the Austrian Collective Bargaining Agreement (CBA) for Employees in the Metal Technology Industry. A higher payment is negotiable depending on expertise, education, and skills. The monthly salary is paid 14 times per year.

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