Facilities & Office Operations Coordinator

Moody's; Wien; On-site; EUR 52,000 - 68,000; Full time

Job summary

Moody's in Vienna is seeking a Facilities and Office Administrator to oversee day-to-day office operations, coordinate vendors, and provide administrative support to local leaders and teams.

You will be the local point of contact for workplace services, manage security, space planning, events, and collaborate with Corporate Real Estate and IT to maintain a safe, efficient, and welcoming office environment.

Qualifications

• Bachelor’s degree or equivalent professional experience.
• Proven facilities management experience in a corporate setting.
• Strong communication and stakeholder management skills.
• Fluent German and English, written and spoken.
• Basic understanding of AI concepts and responsible AI practices.

Responsibilities

• Oversee day-to-day office operations in Vienna to maintain a safe, functional environment.
• Coordinate with landlords, property managers, vendors, and local authorities.
• Manage workplace systems, access control, security coordination, and IT support.
• Monitor meeting rooms, workspaces, and office standards; escalate as needed.
• Coordinate moves, space planning, renovations, and office improvements.
• Provide administrative support to leaders and teams; assist with travel and events.

Skills

Facilities management

Contract management

Workplace tech

MS Office

Stakeholder management

German & English

AI concepts

Education

Bachelor’s degree or equivalent professional experience

Job description

Moody's in Vienna is seeking a Facilities and Office Administrator to oversee day-to-day office operations, coordinate vendors, and provide administrative support to local leaders and teams.

You will be the local point of contact for workplace services, manage security, space planning, events, and collaborate with Corporate Real Estate and IT to maintain a safe, efficient, and welcoming office environment.