Vienna Facilities & Office Administrator

Moody's Corporation; Wien; Presencial; EUR 42.000 - 64.000; Jornada completa

Descripción de la vacante

Moody's Corporation in Vienna seeks a Facilities and Office Administrator to oversee day-to-day office operations, coordinate vendors, and provide administrative support to local leaders and teams.

Your role ensures a safe, functional, and professional work environment, manages landlord relations, enables efficient workspace services, and supports workplace initiatives with discretion and integrity.

Formación

• Bachelor’s degree or equivalent professional experience.
• Experience in corporate facilities management.
• Strong communication and stakeholder management skills.

Responsabilidades

• Serve as the primary local contact for day-to-day office operations and workplace services.
• Oversee office facilities to maintain a safe, functional work environment; manage timesheets for Vienna office.
• Coordinate with landlords, property managers, and service providers on maintenance and improvements.
• Manage workplace systems including access control and security coordination.
• Monitor meeting rooms and employee workspaces; escalate issues as needed.
• Coordinate office moves, seating, space planning and renovations with leadership.
• Communicate facilities updates and office information to local employees.
• Coordinate vendors and monitor service delivery against standards.
• Ensure office supplies and services (cleaning, maintenance) are replenished.
• Provide administrative support including travel logistics and document preparation.
• Arrange conference logistics, catering, visitor passes, and room setup.
• Support events, leadership visits and town halls; handle sensitive information discreetly.

Conocimientos

Facilities management

Contract management

IT hardware knowledge

Microsoft Office

Communication & stakeholder mgmt

German & English (fluent)

AI awareness & ethics

Educación

Bachelor’s degree or equivalent professional experience

Descripción del empleo

Moody's Corporation in Vienna seeks a Facilities and Office Administrator to oversee day-to-day office operations, coordinate vendors, and provide administrative support to local leaders and teams.

Your role ensures a safe, functional, and professional work environment, manages landlord relations, enables efficient workspace services, and supports workplace initiatives with discretion and integrity.