Vienna Facilities & Office Admin — Contract Role

Moody; Wien; On-site; EUR 32,000 - 46,000; Full time

Job summary

Moody's is seeking a Facilities & Office Administrator (temporary contract) to oversee Vienna office operations, vendor coordination, and admin support for local leaders and teams.

The role requires fluent German and English, plus experience in corporate facilities management and basic IT hardware knowledge. You will manage timesheets, office changes, and workplace services to maintain a safe, functional environment.

Qualifications

• Bachelor's degree or equivalent professional experience required.
• Fluent German and English, written and verbal.
• Solid facilities management experience in a corporate setting.

Responsibilities

• Oversee daily office operations in Vienna with minimal supervision.
• Coordinate landlords, building management, vendors, security, and authorities.
• Handle timesheets for Vienna office and assist leaders with admin tasks.
• Manage access control, security coordination, and workplace tech support.
• Coordinate office moves, space planning, and reconfigurations.
• Support events, communications, and confidential information handling.

Skills

Facilities management

Contract & vendor coordination

IT hardware basics

MS Office proficiency

Organization & stakeholder management

German & English fluency

AI awareness & curiosity

Education

Bachelor's degree or equivalent

Tools

Laptops & docking stations

Meeting-room equipment

Office 365 / MS Office suite

Job description

Moody's is seeking a Facilities & Office Administrator (temporary contract) to oversee Vienna office operations, vendor coordination, and admin support for local leaders and teams.

The role requires fluent German and English, plus experience in corporate facilities management and basic IT hardware knowledge. You will manage timesheets, office changes, and workplace services to maintain a safe, functional environment.