Senior Management Assistant - Aerospace (m/w/d)

TTTECH; Wien; On-site; EUR 53,000 - 65,000; Full time

Benefits offered by this job

Lunch tickets

Job tickets

Flexible work time

Job summary

TTTECH Systems SE in Vienna seeks a Senior Management Assistant – Aerospace to serve as a central hub for eight senior managers, coordinating calendars, travel, and onboarding with internal and external partners. You will prepare presentations, reports, meeting minutes, and support budgeting, invoice processing, and contract administration while ensuring efficient information flow and proactive task follow-ups.

Strong English skills required; German is a plus.

Qualifications

• Completed commercial education or an equivalent qualification.
• Several years of professional experience as a Management Assistant, Executive Assistant, Team Assistant, or in a comparable coordination role.
• Excellent communication, stakeholder management, and interpersonal skills with a high level of discretion and reliability.

Responsibilities

• Provide administrative and organizational support to a leadership team of eight senior managers.
• Act as the central coordination interface between management, employees, customers, and external partners.
• Manage complex calendars, meeting schedules, and leadership meetings across multiple stakeholders.

Skills

MS Office

SAP skills

Education

Commercial education

Job description

It takes an airplane to get a person across the world – but a world of great minds to get an airplane off the ground.

Today it is normal to step on a modern airplane and travel the entire globe within 24 hours. But it still takes hundreds of experts and specialists to get such an airplane ready for take-off. TTTECH Systems is on board too. If you come work with us in Vienna, so are you.

Senior Management Assistant – Aerospace (m/w/d)

In this role, you will act as a key organizational and communication hub, supporting our TTTECH Systems senior leadership team in a wide range of operational, administrative, and coordination activities. You will collaborate closely with internal stakeholders, customers, and external partners while ensuring smooth day-to-day business operations and enabling effective collaboration across the organization.

Your Tasks

• Provide comprehensive administrative and organizational support to a leadership team of eight senior managers
• Act as the central coordination and communication interface between management, employees, customers, and external partners
• Manage complex calendars, meeting schedules, workshops, business reviews, and leadership meetings across multiple stakeholders and priorities
• Organize domestic and international business travel, customer visits, leadership offsites, and internal events
• Prepare presentations, reports, meeting minutes, and other management documentation
• Support budgeting activities, invoice processing, purchase requests, approval workflows, and the administration of contracts and legal documents
• Ensure efficient information flow across the leadership team, proactively follow up on actions and deadlines, and contribute to the continuous improvement of administrative processes

Your Profile

• Completed commercial education or an equivalent qualification
• Several years of professional experience as a Management Assistant, Executive Assistant, Team Assistant, or in a comparable coordination role
• Proven ability to support multiple managers simultaneously in a dynamic and fast-paced environment
• Exceptional organizational and prioritization skills with strong attention to detail
• Ability to work independently, anticipate needs, and effectively manage competing deadlines
• Excellent communication, stakeholder management, and interpersonal skills, combined with a high level of discretion, professionalism, and reliability
• Advanced MS Office skills (Outlook, PowerPoint, Excel, and Word), SAP skills would be a plus
• Excellent command of English; German language skills are an asset

Our Offer

• Exciting work environment – be part of future high-tech innovations and cutting-edge technologies
• We are a team – flat hierarchies, open door policy, communication at eye level and hands-on mentality
• Central locations – our offices are located in the city center near Karlsplatz & Kettenbrückengasse, easily accessible via public transport and bicycle
• Benefits Package – lunch tickets, job tickets (unlimited use of public transport in Vienna or partially reimbursement of costs for KlimaTicket, numerous discounts, events and much more
• Work-life-balance – additional days off, home office, workcation (up to 45 workdays per year Mobile Working within the EU) and individual working time models
• Development & training – Individual onboarding program, TTTECH Academy and internal career opportunities

As of today, TTTECH Group employs more than 1,100 people in 11 locations worldwide. Join our pioneering team and become part of our fascinating projects. You will find it #mindgrowing

We provide an attractive and performance-based salary, which is based on your qualifications and professional experience. This position is subject to the Collective Agreement for Employees in the Metal Trade ("Kollektivvertrag für Angestellte Metallgewerbe") and we offer a minimum salary of € 59,000 gross per year. Actual compensation can be well above this standard.

TTTECH Systems SE, Schoenbrunner Strasse 7, 1040 Vienna, Austria, Phone: [phone] - 0 www.tttech.com