Executive Assistant (m/f/d)

ISG Personalmanagement GmbH; Wien; Vor Ort; EUR 13.000 - 16.000; Teilzeit

Benefits dieser Stelle

Central Vienna office location

Flexible working environment

Attractive corporate benefits

Career development

Zusammenfassung

ISG Personalmanagement GmbH is seeking an Executive Assistant to the Country Head in Vienna, supporting calendar management, meetings, travel, expenses and stakeholder communication in a dynamic, international banking setting.

The successful candidate will have graduate-level education or ongoing degree, fluent German and English (C1/C2), French an advantage, and excellent MS Office and organizational skills for a discreet, service-oriented role.

Qualifikationen

• Completed education, ideally graduate level, or a relevant ongoing degree.
• Excellent German and English skills, both written and spoken, at C1/C2 level.
• Strong organisational skills and the ability to manage priorities independently.
• High level of discretion, reliability and professionalism.

Aufgaben

• Managing the calendar, diary and priorities of the Country Head.
• Organising internal and external meetings, client appointments and events.
• Coordinating travel arrangements including flights, hotels and registrations.
• Handling expense management and administrative processes.
• Communicating with clients, head office and international internal stakeholders.
• Welcoming and taking care of guests and business partners.
• Preparing agendas, taking minutes and following up on selected regular meetings.
• Maintaining confidential files, records and sensitive information.
• Supporting process improvements to make workflows more efficient.
• Cooperating closely with facility management, communications and international teams.
• Supporting marketing, advertising and homepage-related inputs where required.

Kenntnisse

German (C1/C2)

English (C1/C2)

MS Office

Organisational skills

Discretion

Professionalism

Communications

Ausbildung

Graduate-level education or ongoing degree

Tools

MS Office

Jobbeschreibung

Our client is a renowned international bank with a long-standing presence and a modern office in a central location in Vienna. As part of a globally active financial services environment, the company offers a professional, dynamic and international workplace with excellent development opportunities.

Your responsibilities:

• Managing the calendar, diary and priorities of the Country Head
• Organising internal and external meetings, client appointments and events
• Coordinating travel arrangements including flights, hotels and registrations
• Handling expense management and administrative processes
• Communicating with clients, head office and international internal stakeholders
• Welcoming and taking care of guests and business partners
• Preparing agendas, taking minutes and following up on selected regular meetings
• Maintaining confidential files, records and sensitive information
• Supporting process improvements to make workflows more efficient
• Cooperating closely with facility management, communications and international teams
• Supporting marketing, advertising and homepage-related inputs where required

Your profile:

• Completed education, ideally at graduate level, or a relevant ongoing degree
• Ideally experience in a comparable assistant, executive assistant or office management role
• Excellent German and English skills, both written and spoken, at C1/C2 level
• French language skills are a strong advantage
• Very good MS Office skills
• Strong organisational skills and the ability to manage priorities independently
• High level of discretion, reliability and professionalism
• Excellent communication skills and a service-oriented mindset
• Proactive, adaptable and solution-oriented personality
• Calm, composed and confident appearance in an international business environment
• A responsible and varied position in an international banking environment
• A central office location in Vienna with excellent public transport connections
• A flexible and collaborative working environment
• Attractive corporate benefits and compensation components
• Opportunities for personal growth and professional development
• An open, respectful and international corporate culture

The gross monthly salary for this position starts at EUR 1,300 for a 20-hour workweek. Depending on your qualifications and professional experience, an overpayment is possible.

Your responsibilities:

• Managing the calendar, diary and priorities of the Country Head
• Organising internal and external meetings, client appointments and events
• Coordinating travel arrangements including flights, hotels and registrations
• Handling expense management and administrative processes
• Communicating with clients, head office and international internal stakeholders
• Welcoming and taking care of guests and business partners
• Preparing agendas, taking minutes and following up on selected regular meetings
• Maintaining confidential files, records and sensitive information
• Supporting process improvements to make workflows more efficient
• Cooperating closely with facility management, communications and international teams
• Supporting marketing, advertising and homepage-related inputs where required

Your profile:

• Completed education, ideally at graduate level, or a relevant ongoing degree
• Ideally experience in a comparable assistant, executive assistant or office management role
• Excellent German and English skills, both written and spoken, at C1/C2 level
• French language skills are a strong advantage
• Very good MS Office skills
• Strong organisational skills and the ability to manage priorities independently
• High level of discretion, reliability and professionalism
• Excellent communication skills and a service-oriented mindset
• Proactive, adaptable and solution-oriented personality
• Calm, composed and confident appearance in an international business environment

Your benefits:

• A responsible and varied position in an international banking environment
• A central office location in Vienna with excellent public transport connections
• A flexible and collaborative working environment
• Attractive corporate benefits and compensation components
• Opportunities for personal growth and professional development
• An open, respectful and international corporate culture

Salary

The gross monthly salary for this position starts at EUR 1,300 for a 20-hour workweek. Depending on your qualifications and professional experience, an overpayment is possible.