Event Coordinator - Vienna

Fever; Wien; On-site; EUR 25,000 - 39,000; Part time

Benefits offered by this job

Part-time role

On-site in Vienna

Freelance engagement

Job summary

Fever is seeking an on-site Event Coordinator for Candlelight Concerts in Vienna. This is a part-time freelance role with weekend concerts; transport costs are included in the hourly rate. You will be the main contact onsite, ensuring smooth operations and top-tier guest experiences.

Requirements are 2+ years in event management and fluency in German and English. AV/PA knowledge is a plus, and you will lead an on-site team in a fast-paced environment.

Qualifications

• 2+ years of experience in event management and/or a relevant degree (preferred).
• Be based in Vienna.
• Native German and fluent English. Other languages are a plus.
• Interest and passion for live music and organizing events.
• Exceptional customer service skills.
• Experience leading an on-site team.
• Strong problem-solving skills.
• Good ability to work in a pressured environment.
• Knowledge of AV and PA systems (desirable).

Responsibilities

• Act as main onsite contact for Candlelight events, coordinating staff, musicians, and venue representatives.
• Communicate directly with Fever Originals manager.
• Ensure staff are trained for their duties and safety procedures.
• Manage inventory and printing needs; oversee guest lists.
• Handle opening/closing remarks and daily event reporting.
• Assist with venue walk-throughs and potential venue evaluations.
• Represent Fever and Candlelight professionally at events.

Skills

Event management

Team leadership

Customer service

German fluency

English fluency

Problem solving

On-site operations

Education

Relevant degree in events management

Tools

AV/PA systems

Job description

Hey there!

We’re Fever, the world’s leading tech platform for culture and live entertainment.

Our mission? To democratize access to culture and entertainment. With our proprietary cutting-edge technology and data-driven approach, we’re revolutionizing the way people engage with live entertainment.

Every month, our platform inspires over 300 million people in +55 countries (and counting) to discover unforgettable experiences while also empowering event creators with our data and technology, helping them scale, innovate, and enhance their events to reach new audiences.

Our results? We’ve teamed up with major industry leaders like Netflix, F.C. Barcelona, and Primavera Sound, presented international award-winning experiences, and are backed by several leading global investors! Impressive, right?

To achieve our mission, we are looking for bar-raisers with a hands‑on mindset who are eager to help shape the future of entertainment!

Ready to be part of the experience?

Now, let’s discuss this role and what you will do to help achieve Fever’s mission.

What is Candlelight?

Since July 2019, Fever Originals has produced a series of classical music concerts in a “candlelit setting” which takes place in the most intimate and undiscovered venues all over the world. Cities include: France (Paris, Toulouse, Lyon), Spain (Madrid, Barcelona, Seville, Valencia), Portugal (Lisbon and Porto), and the United States (Los Angeles, New York, and Chicago), as well as Vienna!

Candlelight has democratized classical music by sharing it with the general public and providing a unique experience for each of our audiences.

For this role we are looking for an onsite Event Coordinator for our Candlelight Concerts. This is a part‑time position and our concerts are mainly on weekends. Transport costs will not be compensated and will be included as part of the hourly rate.

We are looking to hire a freelancer for this position.

Main Responsibilities:

• Act as main point of contact onsite for Candlelight events - including staff, musicians and venue responsible
• Communicate directly with Fever Originals manager
• Ensuring each staff member is trained in their duties on site - whether it is validating tickets, accommodating guests to their seats, and guaranteeing all staff goes through a thorough safety measures training while representing the Fever brand
• Manage inventory needs for all concerts
• Manage any printing needs
• Manage guest lists for all events on site
• Manage the opening and closing remarks at events
• Daily reporting to Fever Originals Project Managers about the status of each event; including both the pre and post event findings and feedback
• Assist with evaluating and executing walk-throughs of potential venues
• Opportunity to partake in an exciting and rapidly growing company and the possibility to manage Candlelight and other Fever Original Events in other areas
• Represent both the Fever and Candlelight brand fully through professional communication and management; acting as the main customer service representative at every event

Required profile:

• 2+ years of experience in event management and/or a relevant degree (preferred)
• Be based in Vienna
• Native German and fluent English. Other languages are a plus
• Interest and passion for live music and organizing event
• Exceptional customer service skills
• Experience leading an on‑site team
• Strong problem‑solving skills
• Good ability to work in a pressured environment
• Knowledge of AV and PA systems (desirable)

Thank you for considering joining Fever. We cannot wait to learn more about you!

If you want to learn more about us: Fever's Blog | Tech.Eu |TechCrunch

Fever is committed to creating an inclusive and diverse workspace where everyone's background and ideas count. Our main goal is to find the best possible talent regardless of place of birth, racial or ethnic origin, gender, gender identity, religion, opinion, sexual orientation, disability, pregnancy, marital status, age or caring responsibilities. We encourage everyone to apply!

If you require any kind of accommodation during the selection process please contact our Talent team so we can help you by providing a welcoming and seamless journey.

If you want to know more about how Fever processes your personal data, click here Fever - Candidate Privacy Notice