Travel Administrator - Buenos Aires

Jan De Nul; Buenos Aires; Hybrid; ARS 600,000 - 900,000; Full time

Job summary

Jan De Nul Argentina seeks a Travel Administrator to coordinate travel for local staff and expatriates. You will manage hotel accommodation, flight bookings, transport, and immigration documents, working with HQ and vendors to ensure smooth mobilizations.

The role requires 2+ years in travel coordination, strong English, and proficiency in Microsoft 365 with ERP systems. Experience in maritime or international operations is a plus.

Qualifications

• At least two years in travel coordination or mobility roles.
• Advanced English proficiency, both written and spoken.
• Proficiency in Microsoft 365 and ERP or similar systems.
• Experience in immigration procedures is a plus.

Responsibilities

• Arrange hotel and apartment accommodation for staff and crew.
• Coordinate domestic and international flight bookings and changes.
• Arrange ground and river transport between airports, ports and vessels.
• Manage visas, work permits and related documentation.
• Liaise with HQ and suppliers to align travel with projects.
• Support travelers during delays or emergencies.
• Review travel invoices and monitor costs by project.

Skills

Advanced English

Travel coordination

Mobility logistics

Negotiation

Education

Bachelor's degree

Tools

Microsoft 365

ERP systems

Job description

# Travel Administrator - Buenos AiresYour Work ContextThe Travel Administrator will be responsible for coordinating travel arrangements and personnel mobilization for Jan De Nul Argentina, covering both local employees and expatriates. The role ensures the efficient coordination of transportation, accommodation, crew changes and immigration documentation, working closely with Head Office (HQ), external service providers and internal departments.Your RoleMain Responsibilities* Arrange hotel and apartment accommodation for employees, visitors and crew members in transit.* Coordinate domestic and international flight bookings, ticket issuance and itinerary changes in accordance with JDN’s travel policy and applicable project policies.* Arrange taxis, private transfers and ground and river transportation (including Buquebus services) between airports, the office, ports and vessels.* Coordinate personnel mobilization and crew changes in cooperation with vessel management and shipping agents, including port access formalities.* Verify that all documentation required for travel, transfers and international assignments is in order, and assist Argentine employees with the documentation needed to work abroad.* Manage visa, residence and work permit procedures with the Argentine National Directorate of Migration (Dirección Nacional de Migraciones – DNM), including related processes such as RENURE registration, national ID (DNI), tax identification (CUIL), document legalization and translation.* Maintain an up-to-date record of permits for each employee and monitor renewal requirements and expiration dates, ensuring the confidentiality of all documentation.* Provide assistance to travelers in the event of delays, cancellations or emergencies, including outside regular office hours when operational needs require it.* Review supplier invoices, coordinate their approval with the Administration Department, and monitor supplier accounts and travel costs by project.* Liaise with suppliers, the HQ Travel Department and internal teams to ensure that travel and logistics arrangements are properly coordinated and aligned with operational requirements.* Advise regional and project management on the applicable procedures, lead times and costs associated with travel and immigration formalities before each mobilization.Working at Jan De NulRequirements* At least two years of experience in administrative or operational roles involving travel coordination, personnel logistics, mobility, tourism or immigration procedures.* Advanced English proficiency, both written and spoken.* Proficiency in Microsoft 365 (Excel, Word, Outlook and Teams) and experience with management systems (ERP or similar platforms).Preferred Qualifications and Skills* A degree or technical qualification in Tourism, Tourism Services Management or a related field.* Experience in maritime environments, international operations or crew management.* Strong organizational and planning skills, with experience in negotiation and supplier management.* A service-oriented mindset, attention to detail, problem-solving skills, flexibility and the ability to work effectively as part of a team.LogisticsAdministrationWorking at Jan De NulOn projects worldwideEducationBachelor's degree