Travel Administrator

Jan De Nul; Argentina; À distance; ARS 45 437 000 - 78 757 000; Plein temps

Résumé du poste

Jan De Nul Argentina zoekt een Travel Administrator om reizen en personene mobilisatie te coördineren voor lokale medewerkers en expatriates. De rol omvat coördinatie van vervoer, accommodatie, visa en immigratiedocumenten, in nauwe samenwerking met HQ en interne afdelingen.

De functie vereist ervaring in reiscoördinatie, sterke organisatie en vloeiend Engels. Er wordt gewerkt met Microsoft 365 en ERP-systemen. Reistaken kunnen deel uitmaken van de rol.

Qualifications

• Minimaal twee jaar ervaring in administratieve of operationele rollen met reiscoördinatie.
• Vloeiend Engels in woord en schrift.
• Goede kennis van Microsoft 365 (Excel, Word, Outlook en Teams) en ERP-achtige systemen.

Responsabilités

• Regelen van hotel- en appartementaccommodatie voor medewerkers, bezoekers en bemanningsleden.
• Coördineren binnenlandse en internationale vluchtboekingen en reisplannen volgens beleid.
• Regelen taxi’s/privé-transfer en grond- en riviertransport tussen luchthavens, kantoor, havens en schepen.
• Coördineren van mobilisatie van personeel en bemanningswisselingen in samenwerking met scheepsbeheer en rederijen.
• Zorgdragen voor documenten die nodig zijn voor reizen, transferts en buitenlandse opdrachten.
• Beheren visa-, verblijfs- en arbeidvergunningen met de nationale migratiediensten.
• Onderhouden van up-to-date vergunningen per medewerker en bewaakt vervaldatums.
• Ondersteunen van reizigers bij vertragingen, annuleringen of noodgevallen, ook buiten kantooruren.
• Beoordelen van leveranciersfacturen en kosten per project controleren in samenwerking met Administratie.

Connaissances

Advanced English

Microsoft 365

ERP systems

Formation

Bachelor’s degree in Tourism

Bachelor’s degree

Outils

ERP or similar management systems

Microsoft 365 Suite

Description du poste

# Travel AdministratorOver je werkomgevingThe Travel Administrator will be responsible for coordinating travel arrangements and personnel mobilization for Jan De Nul Argentina, covering both local employees and expatriates. The role ensures the efficient coordination of transportation, accommodation, crew changes and immigration documentation, working closely with Head Office (HQ), external service providers and internal departments.Wat houdt de rol inMain Responsibilities* Arrange hotel and apartment accommodation for employees, visitors and crew members in transit.* Coordinate domestic and international flight bookings, ticket issuance and itinerary changes in accordance with JDN’s travel policy and applicable project policies.* Arrange taxis, private transfers and ground and river transportation (including Buquebus services) between airports, the office, ports and vessels.* Coordinate personnel mobilization and crew changes in cooperation with vessel management and shipping agents, including port access formalities.* Verify that all documentation required for travel, transfers and international assignments is in order, and assist Argentine employees with the documentation needed to work abroad.* Manage visa, residence and work permit procedures with the Argentine National Directorate of Migration (Dirección Nacional de Migraciones – DNM), including related processes such as RENURE registration, national ID (DNI), tax identification (CUIL), document legalization and translation.* Maintain an up-to-date record of permits for each employee and monitor renewal requirements and expiration dates, ensuring the confidentiality of all documentation.* Provide assistance to travelers in the event of delays, cancellations or emergencies, including outside regular office hours when operational needs require it.* Review supplier invoices, coordinate their approval with the Administration Department, and monitor supplier accounts and travel costs by project.* Liaise with suppliers, the HQ Travel Department and internal teams to ensure that travel and logistics arrangements are properly coordinated and aligned with operational requirements.* Advise regional and project management on the applicable procedures, lead times and costs associated with travel and immigration formalities before each mobilization.Wat mag je verwachtenRequirements* At least two years of experience in administrative or operational roles involving travel coordination, personnel logistics, mobility, tourism or immigration procedures.* Advanced English proficiency, both written and spoken.* Proficiency in Microsoft 365 (Excel, Word, Outlook and Teams) and experience with management systems (ERP or similar platforms).Preferred Qualifications and Skills* A degree or technical qualification in Tourism, Tourism Services Management or a related field.* Experience in maritime environments, international operations or crew management.* Strong organizational and planning skills, with experience in negotiation and supplier management.* A service-oriented mindset, attention to detail, problem-solving skills, flexibility and the ability to work effectively as part of a team.LogistiekAdministratieWerkplekOn projects worldwideOpleidingBachelor's degree