Crew Administrator — Argentina (Buenos Aires)- Vía Navegable Argentina

Jan De Nul Group; Buenos Aires; On-site; ARS 27,672,000 - 43,046,000; Full time

Job summary

Jan De Nul Group is seeking a proactive Crew Administrator in Buenos Aires to support vessel operations. You will manage crew information, documentation, planning, and rotations to ensure compliant and timely staff changes.

You will collaborate with internal teams and external providers, coordinating travel, records, and certifications while maintaining high confidentiality and attention to detail.

Qualifications

• Experience in crew administration or maritime operations.
• Strong organizational skills and the ability to coordinate multiple tasks and deadlines.
• Proficient in English, written and spoken; able to communicate with international colleagues.

Responsibilities

• Coordinate crew changes, embarkation and disembarkation in line with rotation schedules.
• Maintain and update crew records, personnel files, databases, and documents.
• Monitor validity of certificates, medicals, licenses, passports, visas and other required documents.
• Coordinate travel logistics for crew, including flights, transfers and accommodation.
• Liaise with vessel management, HR, crewing teams, travel agencies and other stakeholders.
• Support crew planning and availability monitoring to ensure staffing needs are met.
• Prepare crew lists, rotation schedules, embarkation plans and reports.
• Process crew-related expenses and timesheets; ensure confidentiality.

Skills

Crew administration

Maritime operations

Travel coordination

Personnel administration

Education

Human Resources degree

Administration degree

Maritime Studies

Tools

Excel

Databases

Job description

About the role

As a Crew Administrator at Jan De Nul in Argentina- Vía Navegable Argentina (VNA), you will play a key role in supporting our vessel operations by ensuring the efficient administration, planning, and coordination of our crews. You will help ensure that our vessels are adequately staffed, that crew members meet the necessary documentation and certification requirements, and that crew changes are organized smoothly and efficiently.Jan De Nul operates a highly advanced fleet supporting dredging, marine infrastructure, and offshore projects around the world. To support our activities in Argentina, we are looking for a proactive and well-organized Crew Administrator to contribute to the smooth operation of our vessels and provide administrative and logistical support to our crews.We are looking for a Crew Administrator to join our team and ensure reliable crew administration, effective coordination with internal and external stakeholders, and compliance with applicable company procedures and requirements.

What you’ll do

A position with responsibility and opportunitiesAs a Crew Administrator, you will be responsible for ensuring the accurate and timely administration of crew-related information, supporting crew planning and rotations, and coordinating the practical arrangements required for crew members to join and leave our vessels.Your responsibilities will include:

• Coordinating crew changes, including embarkation and disembarkation arrangements, in line with operational requirements and established rotation schedules.
• Maintaining and updating crew records, personnel files, databases, and relevant administrative documentation.
• Monitoring the validity and expiry dates of crew certificates, medical examinations, licenses, passports, visas, and other documents required for embarkation, as applicable.
• Following up on outstanding documentation and coordinating with crew members and relevant departments to ensure that all required documents are available and up to date.
• Arranging and coordinating travel logistics for crew members, including flights, transfers, accommodation, and other travel-related requirements.
• Liaising with vessel management, captains, crewing teams, HR, travel agencies, and other internal and external stakeholders to ensure smooth crew changes.
• Supporting crew planning and availability monitoring to help ensure that vessels have the required personnel in accordance with operational needs.
• Preparing and updating crew lists, rotation schedules, embarkation plans, and other relevant reports.
• Assisting with the administrative processing of crew-related information, including travel expenses, timesheets, and other records, where applicable.
• Following up on changes to crew assignments, last-minute replacements, travel disruptions, and other operational developments.
• Ensuring that crew administration activities are carried out accurately, confidentially, and in accordance with company procedures and applicable requirements.
• Identifying potential issues related to documentation, availability, or travel arrangements and escalating them in a timely manner.

Of course, you will not be doing this on your own: you can rely on the support of your colleagues and the wider operational team. You will work closely with different departments to ensure that our vessels have the required personnel in accordance with operational needs. You will grow and learn every day, and we will support you along the way.

Your base in Buenos AiresBuenos Aires will be your work base, where you will coordinate crew administration activities in support of our vessel operations and projects, operating at the office from Monday to Friday, 08:00 to 17:00h. Your role will involve regular communication with vessel personnel, internal departments, and external service providers, potentially across different locations and time zones.You will contribute to the effective planning and coordination of crew rotations, ensuring that embarkation and disembarkation arrangements, documentation, and travel logistics are managed in a timely and organized manner.What do you need to have?

• Previous experience in crew administration, crewing, maritime operations, personnel administration, travel coordination, or a similar administrative role.
• Strong organizational skills and the ability to coordinate multiple tasks and deadlines simultaneously.
• Experience maintaining personnel records, managing documentation, and following up on document validity and expiry dates.
• Good communication skills and the ability to coordinate effectively with internal teams, crew members, and external service providers.
• Good command of English, both written and spoken, to communicate with international colleagues and vessel personnel.
• Proficiency in Microsoft Office, particularly Excel, and confidence working with databases and administrative systems.
• A proactive, service-oriented approach, with strong attention to detail and accuracy.
• The ability to work under pressure, prioritize tasks, and respond effectively to changing operational requirements.
• A high level of discretion when handling personal and confidential information.
• Education in Human Resources, Administration, Logistics, Maritime Studies, or a related field.

Preferred Qualifications

• Experience in the maritime, shipping, dredging, offshore, or marine logistics industry.
• Familiarity with crew rotations, embarkation and disembarkation procedures, and crew travel arrangements.
• Knowledge of maritime personnel documentation, certificates, medical fitness requirements, and applicable embarkation procedures.
• Experience working with crew management systems or other personnel administration platforms.

Why working for us

• Long-term employment in Argentina, based in Buenos Aires, within an international company involved in projects with a real impact.
• A competitive salary package and benefits in line with the position and company policies.
• The opportunity to work closely with an international operational team and gain experience in the maritime industry.

A caring culture through our four corporate programs: LEARN, FIT, SHIFT, and S.A.F.E.o LEARN stimulates a learning culture that encourages all Can-Do people to learn continuously and take ownership of their learning journey.o FIT supports employee well-being, with a focus on exercise, nutrition, and a healthy work-life balance.o SHIFT promotes sustainability through bold ideas, smarter solutions, and long-term thinking.o S.A.F.E. unites us in our commitment to achieving equal safety standards for every coworker at Jan De Nul.The world is what you make itJan De Nul Group shapes water and land around the world, addressing some of the most important challenges of our time. We boost the energy transition with infrastructure for renewable offshore energy. We focus on nature-inclusive dredging solutions to build harbours and protect our coastlines from the rising sea. We develop innovative construction projects for smart mobility and durable buildings. And we invest in planet redevelopment, giving new purpose to polluted sites. At Jan De Nul, the world is what you make it. Jan De Nul Group promotes diversity and inclusion in the workplace. We are an equal opportunities and anti-discrimination employer.

human resoures; hr; hr officer; personnel department; recursos humanos; departamento personal