Document Controller - Montevideo

Jan De Nul; Buenos Aires; On-site; ARS 52,988,000 - 78,725,000; Full time

Benefits offered by this job

LEARN program

FIT program

SHIFT program

SAFE program

Job summary

Jan De Nul Group is seeking a Document Controller to support our dredging projects from Montevideo, Uruguay. You will handle project documentation, correspondence, and records while coordinating with the project team, subcontractors, and client representatives.

You will ensure compliance with established guidelines and quality procedures, contributing to audits and administrative support. Fluency in Spanish and English is required, and a willingness to adapt to a regional role.

Qualifications

• Bachelor’s degree in administration or related field or equivalent experience.
• Experience in document control or project administration, ideally in construction, engineering or marine environments.
• Familiarity with document management systems; ISO 9001 knowledge is a plus.
• Proficiency in Microsoft Office.
• Good verbal and written Spanish and English.

Responsibilities

• Receive and send project documentation in line with established guidelines and support quality control processes.
• Manage incoming and outgoing correspondence and maintain the correspondence databases.
• Facilitate the document control process and help prepare and review project documents.
• Keep project document records up to date and manage the project filing system.
• Track subcontractors' reports and files.
• Participate in internal and external quality audits.
• Provide general administrative support to the project team.
• Communicate clearly with clients and internal colleagues.
• Ensure all tasks are done safely and in line with company and project standards.

Skills

Document control

Communication

Bilingual Spanish/English

Education

Bachelor's degree in administration or related field

Tools

Microsoft Office

Job description

Over je werkomgevingAs a Document Controller at Jan De Nul in Uruguay, you support our dredging activities from our office in Montevideo. Our projects keep navigation channels open, deepen and maintain river and coastal ports, and build land reclamation and coastal protection schemes. While your focus is on our activities in Uruguay, you may also support other projects in the region as needs evolve. You will work in a dynamic environment and gain valuable experience along the way.To keep our projects running, we need accurate, structured people who make sure the right documents reach the right people, on time and fully traceable. We are looking for a Document Controller to join our project team and manage the project's documentation and correspondence flows. You will play a key role in the information flow of the project, working closely with the project management team, colleagues in different departments, subcontractors and client representatives.Wat houdt de rol inAs a Document Controller, you will receive and send project documentation in line with established guidelines and support our quality control processes. Your responsibilities will include:Handling contractual and other correspondence, both within the project and between the project and client representatives.Managing incoming and outgoing correspondence and maintaining the correspondence databases.Facilitating the document control process, and helping prepare and review project documents.Keeping project document records up to date and managing the project filing system.Tracking subcontractors' reports and files.Participating in internal and external quality audits.Providing general administrative support to the project team.Communicating clearly and efficiently with clients and internal colleagues.Ensuring all of this is done safely and in line with company and project-specific standards, policies and proceduresOf course, you will not be doing this on your own: you can rely on the support of colleagues in quality, administration and the technical departments within the project team.Your base in MontevideoYou will be based at our office in Montevideo, working from Monday to Friday. Because contractual deadlines and audits can come up at short notice, we count on your flexibility to occasionally work outside these hours when the situation requires it.What do you need to have?You are accurate, well-organised and hands-on, and you enjoy keeping the paperwork right behind the scenes.A bachelor’s degree in administration, Business or a related field, or equivalent experience.Experience in document control or project administration, ideally in construction, engineering or a marine environment.Familiarity with document management systems and quality procedures. Knowledge of ISO 9001 is a plus.Proficiency in Microsoft Office.Good verbal and written Spanish and English.You live in Montevideo, Uruguay, and are entitled to work here.Wat mag je verwachtenLong-term employment in an international company working on projects with real impact.A competitive remuneration package.A caring culture through our four corporate programmes: o LEARN: continuous learning and ownership of your development.o FIT: well-being through exercise, nutrition and work-life balance.o SHIFT: sustainability through bold ideas and long-term thinking.o S.A.F.E.: equal safety standards for every co-worker.The world is what you make itJan De Nul Group shapes water and land around the world, addressing some of the most important challenges of our time. We boost the energy transition with infrastructure for renewable offshore energy. We focus on nature-inclusive dredging solutions to build harbours and protect our coastlines from the rising sea. We develop innovative construction projects for smart mobility and durable buildings. And we invest in planet redevelopment, giving new purpose to polluted sites. At Jan De Nul, the world is what you make it.Jan De Nul Group promotes diversity and inclusion in the workplace. We are an equal opportunities and anti-discrimination employer.AdministratieWerkplekOn projects worldwideOpleidingBachelor's degree