Remote Executive Assistant & Ops VA for a Fast-Growth Studio

Shadow Light Studios; Argentina; A distancia; ARS 45.297.000 - 81.535.000; Jornada completa

Descripción de la vacante

Shadow Light Studios is seeking an Executive Assistant and Operations VA to support leadership, streamline pod operations, and manage outreach, scheduling, and finance prep. The role requires strong English writing, meticulous organization, and experience with QuickBooks, Loom, and ClickUp.

You will handle hiring admin, maintain SOPs, and keep editor capacity dashboards up to date. This remote role overlaps Americas hours and suits someone with agency or production background.

Formación

• 3+ years of EA or VA experience supporting an operations lead or founder.
• Proficient English writing and professional tone.
• Detail-oriented with confidence using Google Sheets and ClickUp.
• Familiar with QuickBooks basics and meeting operations.
• Comfortable recording Looms and following SOPs.
• Available during Americas working hours with reliable internet.
• Experience with ClickUp is required.
• Agency or content production background preferred.
• QuickBooks Online month-close prep experience
• Understanding of video production pipelines (short/long form)

Responsabilidades

• Run podcast and partner outreach using trackers and templates.
• Own daily PodSync logistics: agendas, notes, action items.
• Maintain editor capacity dashboards and daily snapshots.
• Prepare finance categorization in QuickBooks with monthly checklist.
• Draft and send team notices; maintain communication templates.
• Manage hiring admin: job posts, Loom submissions, interviews.
• Keep ClickUp organized with owners, dates, statuses.
• Record Looms for repeatable processes; maintain SOP index.

Conocimientos

EA experience

English writing

Google Sheets

ClickUp

QuickBooks basics

Loom recordings

SOPs

Video production

Agency background

Month-end close

Herramientas

QuickBooks

Loom

ClickUp

Google Sheets

Descripción del empleo

Shadow Light Studios is seeking an Executive Assistant and Operations VA to support leadership, streamline pod operations, and manage outreach, scheduling, and finance prep. The role requires strong English writing, meticulous organization, and experience with QuickBooks, Loom, and ClickUp.

You will handle hiring admin, maintain SOPs, and keep editor capacity dashboards up to date. This remote role overlaps Americas hours and suits someone with agency or production background.