Executive Assistant (Remote)

Wisdom Partners; Argentina; Presencial; ARS 98.144.000 - 143.442.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

QuickBooks or Xero familiarity

Descripción de la vacante

Wisdom Partners seeks an Executive Assistant to support a Los Angeles founder across administrative operations, organization, and logistics. You will create structure, handle inboxes and calendars, and execute day-to-day tasks in a fast-moving environment with multiple priorities.

The role requires building practical systems from scratch, clear communication in English, and strong follow-through across several ventures. This is a full‑time on-site position in Los Angeles.

Formación

• Clear, repeatable inbox management methodology with a proven system.
• Excellent written and spoken English for US business communications.
• Experience creating SOPs and admin workflows where none exist.
• Uses AI and automation tools to boost efficiency and consistency.

Responsabilidades

• Inbox and calendar management across multiple high‑volume contexts.
• Phone and form communication with brokers, doctors, credit cards, and property managers.
• Personal tasks like reservations, doctor appointments, and event registrations.

Conocimientos

Inbox management

English proficiency

SOP creation

AI automation

Attention to detail

Herramientas

Claude

ChatGPT

Make.com

Zapier

Descripción del empleo

A Los Angeles founder is hiring his first Executive Assistant to serve as a trusted extension across administrative operations, organization, and follow-through. He leads a real estate investment and development company along with other ventures across multiple industries and need someone who can bring structure, clarity, and consistency to a fast-moving environment with many parallel priorities. This role is ideal for someone who is comfortable stepping into ambiguity, building practical systems from scratch, and creating order across inboxes, calendars, communications, and day-to-day logistics.

Hard requirements

• Clear, repeatable inbox management methodology. You have a specific system (Inbox Zero, GTD, or your own defensible approach) and can walk through exactly how you would apply it to a founder juggling multiple businesses and contexts.
• Excellent written and spoken English. You'll be representing the founder in written and phone communication with US businesses. Written English is important because of communication, but the phone work can have an accent as long as the English is fine.
• Experience creating SOPs and administrative workflows where no formal process currently exists.
• Use AI and automation tools (Claude, ChatGPT, Make.com, Zapier) to improve efficiency, streamline recurring tasks, and strengthen administrative systems
• Strong follow-through, documentation habits, and attention to detail across multiple workstreams.

Please do not apply if:

• You've never managed a chaotic inbox
• You do not have strong written and spoken English
• You don't have experience creating SOPs, processes, or bringing order to chaotic environments

What you'll own

• Inbox and calendar across multiple high-volume contexts (real estate, ventures, philanthropy, personal).
• Phone and form work: brokers, doctors, credit card companies, chargebacks, property management oversight
• Personal tasks: reservations, doctor appointments, event registrations

Nice-to-haves

• Basic familiarity with bookkeeping software (i.e. Quickbooks, Xero)