Proposal Specialist: Drive Winning Client Submissions

Vialto; Partido de Vicente López; On-site; ARS 63,667,000 - 97,017,000; Full time

Job summary

Vialto seeks a Proposal Specialist to support Pursuit Strategists and Proposal Managers in developing, coordinating, and delivering high-quality client proposals across strategic pursuits. You will work with SMEs, delivery, and commercial teams to ensure accuracy, compliance, and timely submissions.

Strong writing, editing, and familiarity with RFP content and tools like Loopio and SharePoint are essential, with opportunities to advance.

Qualifications

• 2+ years’ experience in proposal writing, editing and bid support.
• Excellent written English; ability to edit, simplify, and tailor content for different client audiences.
• High attention to detail and strong document management skills.
• Familiarity with proposal structures, formal RFP responses, and portals like Ariba, Jaggaer, or SAP.
• Proficient in MS Word, PowerPoint, Adobe, and document formatting best practices.
• Experience using tools like Loopio, Responsive, and SharePoint.
• Proficient using AI in day-to-day work, especially Copilot and Claude.

Responsibilities

• Review new RFPs/proposal requests and break down requirements, deadlines and deliverables.
• Draft and tailor proposal content, including executive summaries, service overviews, methodologies, bios, and case studies, using content libraries and templated assets.
• Edit and refine inputs from SMEs to ensure clarity, consistency, and client-ready language.
• Apply proposal writing best practices to improve structure, readability, and responsiveness to client requirements.
• Load RFPs and proposal materials into the proposal automation platform and ensure projects are set up correctly.
• Maintain proposal timelines, task assignments, and status updates within the proposal tool.
• Coordinate day-to-day proposal activity, tracking inputs, sending reminders, and managing follow-ups.
• Create and maintain shared working folders and ensure documents are accurately version controlled.
• Support collaboration across contributors by managing working drafts and consolidating inputs.

Skills

Proposal writing

Editing

English proficiency

Attention to detail

Tools

Ariba

Jaggaer

SAP

MS Word

PowerPoint

Adobe

Loopio

Responsive

SharePoint

Copilot

Claude AI

Job description

Vialto seeks a Proposal Specialist to support Pursuit Strategists and Proposal Managers in developing, coordinating, and delivering high-quality client proposals across strategic pursuits. You will work with SMEs, delivery, and commercial teams to ensure accuracy, compliance, and timely submissions.

Strong writing, editing, and familiarity with RFP content and tools like Loopio and SharePoint are essential, with opportunities to advance.