Senior Proposals Management Administrator

Octave; Municipio de Esquel; On-site; ARS 121,271,000 - 166,748,000; Full time

Job summary

Octave is seeking a Senior Proposals Management Administrator to join our Americas proposal management team. The role involves document creation using Word templates, coordinating with Sales, Services, Legal, and Finance to finalize proposals, and updating Salesforce as work moves through stages.

You will manage deadlines, assess risks, and review SOWs, technical proposals, and RFx responses, ensuring timely and compliant submissions across the Americas including South America and Mexico.

Qualifications

• Experience in proposals management and RFx responses.
• Strong writing/editing skills with a focus on technical content.
• Familiarity with Microsoft Word templates and content coordination.

Responsibilities

• Create documents using Word templates and coordinate with technical resources.
• Manage timelines, deadlines, and communication across Sales, Services, Legal, and Finance.
• Coordinate content development and document builds from templates.
• Review and edit statements of work, technical proposals, and RFx responses.
• Analyze risks that may affect execution assumptions.
• Maintain timelines and responsibility matrices; finalize proposal documents.
• Prioritize requests and allocate to appropriate resources; update Salesforce.

Skills

Proposal management

Salesforce

Documentation

Editing

Job description

Responsibilities

• The Senior Proposals Management Administrator will focus on document creation using established Microsoft Word templates as a starting point and coordinate with the technical resources needed to obtain the updated technical content. Your understanding of fixed price and time and materials consulting service offers will support your review of the key components in statements of work and technical proposals. Your understanding of the complexity of RFx responses for software and consulting services, both public and private sector, and coordination of a response team mean you are prepared to support a response from receipt of the request to submission.
• You will work closely with our technical teams - Sales, Services, Legal, and Finance departments to finalize these proposals. You will manage timelines/deadlines, communicate questions, communicate with other departments, and finalize the proposal. As a Senior Proposals Management Administrator, you will be managing requests received by prioritizing and dispersing requests to appropriate technical resources and updating Salesforce.
• Manage document builds from templates and coordinate with others to manage the development of content
• Review and edit content of statement of work, technical proposals, budgetary estimates, and RFx responses (acting as an editor and a writer (limited)).
• Critically analyze and review potential risks that may impact the assumptions for the execution of the services.
• Maintain timelines, deadlines, and responsibility matrices, communicate with other teams, and finalize proposal-related documents.
• Prioritize and disperse requests to appropriate resources for input.
• Update our internal tools as the process moves from one resource to another and one stage to the next.

Responsibilities

Octave is seeking a Senior Proposals Management Administrator to join our team. Are you a document professional looking for a new challenge? If you enjoy working with documents and are exceptional at managing changing priorities, consider joining our Americas proposal management team. This team supports more than 50 account executives across the Americas. The current opening is specifically to assist us in supporting our account executives in South America and Mexico.

• The Senior Proposals Management Administrator will focus on document creation using established Microsoft Word templates as a starting point and coordinate with the technical resources needed to obtain the updated technical content. Your understanding of fixed price and time and materials consulting service offers will support your review of the key components in statements of work and technical proposals. Your understanding of the complexity of RFx responses for software and consulting services, both public and private sector, and coordination of a response team mean you are prepared to support a response from receipt of the request to submission.
• You will work closely with our technical teams - Sales, Services, Legal, and Finance departments to finalize these proposals. You will manage timelines/deadlines, communicate questions, communicate with other departments, and finalize the proposal. As a Senior Proposals Management Administrator, you will be managing requests received by prioritizing and dispersing requests to appropriate technical resources and updating Salesforce.
• Manage document builds from templates and coordinate with others to manage the development of content
• Review and edit content of statement of work, technical proposals, budgetary estimates, and RFx responses (acting as an editor and a writer (limited)).
• Critically analyze and review potential risks that may impact the assumptions for the execution of the services.
• Maintain timelines, deadlines, and responsibility matrices, communicate with other teams, and finalize proposal-related documents.
• Prioritize and disperse requests to appropriate resources for input.