Operations Assistant | Executive Support & Special Projects

Pavago; Santa Fe Capital; A distancia; ARS 90.547.000 - 135.820.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive compensation

Full-time remote role

LATAM-based candidates welcome

High-trust founder partnership

Direct impact on operations

Descripción de la vacante

Pavago is a fast-moving legal-tech startup seeking an Executive Assistant to support the CEO across business and personal logistics. You will anticipate needs, juggle priorities, and proactively take tasks off the CEO's plate.

Responsibilities include inbox triage, calendar management, end-to-end travel planning, conference logistics, stakeholder liaison, and discreet handling of confidential information, with full-time remote work for LATAM-based candidates.

Formación

• Proven experience as an Executive Assistant in a startup or fast-paced environment.
• Strong travel-planning capabilities (airlines, hotels, loyalty programs, complex itineraries).
• Excellent organizational and time-management skills with strong attention to detail.

Responsabilidades

• Own the CEO's inbox - triage, prioritize, and ensure timely responses.
• Run the CEO's calendar - schedule meetings and resolve conflicts.
• Handle end-to-end travel - flights, hotels, cars, points optimization, rebooking.”
• Coordinate conference and event logistics - booth orders, registrations, on-site details.
• Serve as liaison between CEO and stakeholders with professional communication.
• Manage business and personal admin to keep both sides of the CEO's life covered.
• Tackle special projects and handle confidential information with discretion.

Conocimientos

Executive Assistant experience

Travel planning

Organizational skills

Proactive mindset

Communication skills

Google Workspace

Herramientas

Notion

Google Workspace

Descripción del empleo

Executive Assistant to the CEO| Legal-Tech Startup | Remote

Our client is a small, fast-moving legal-tech startup transforming estate planning for attorneys. Their platform streamlines client information intake, automating manual work and giving law firms a smoother, more collaborative way to serve their clients.

Overview

Our client is a small, fast-moving legal-tech startup transforming estate planning for attorneys. Their platform streamlines client information intake, automating manual work and giving law firms a smoother, more collaborative way to serve their clients.

Your Role

This is a wide-ranging Executive Assistant seat supporting the CEO across both business and personal logistics. The company needs someone who anticipates what's coming, juggles competing priorities without dropping the ball, and takes things off the CEO's plate before they become urgent - not after.

You’ll:

• Own the CEO's inbox - triage, prioritize, and make sure what matters gets answered on time

• Run the calendar - schedule meetings, resolve conflicts, and keep it moving without constant check-ins

• Handle all travel end-to-end - flights, hotels, cars, points/rewards optimization, and fast rebooking when plans change

• Coordinate conference and event logistics - booth orders, registrations, and on-site details

• Act as the liaison between the CEO and internal/external stakeholders, keeping communication timely and professional

• Take on business admin (purchasing, record-keeping) and personal/household logistics (home maintenance scheduling, appointments) so both sides of the CEO's life stay covered

• Step into special projects and research as they come up, and handle confidential information with airtight discretion

You Bring:

• Proven experience as an Executive Assistant, ideally in a startup or fast-paced environment

• Real travel-planning chops - comfortable with airlines, hotels, points/rewards programs, and complex itineraries

• Sharp organizational and time-management skills with genuine attention to detail

• A proactive, flexible mindset - you spot what's needed and handle it before it's urgent

• Strong written and verbal communication

• Comfort with modern productivity and project management tools (Google Workspace and similar)

What’s Offered:

• Competitive compensation based on experience

• Full-time role with US Time overlap

• 100% remote (LATAM-based candidates)

• High-trust partnership with a high-performing founder

• Direct impact on executive performance and company operations

Interview Process:

Intro Chat (Atomic HR) – 20-minute conversation on fit and experience

Targeted Assessment – Focused on real EA scenarios, Notion, and AI usage

Final Interview – Conversation with the CEO