Operations Assistant | Executive Support & Special Projects

Pavago; Rosario; A distancia; ARS 135.820.000 - 181.094.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Remote work

Competitive compensation

US time overlap

Descripción de la vacante

Pavago, a fast-moving legal-tech startup, seeks an Executive Assistant to the CEO to manage critical business and personal logistics from a remote location. The role demands anticipation, strong prioritization, and proactive support across multiple domains.

You will coordinate travel, calendar, and communications while handling confidential information with discretion and partnering with a high-performing founder. LATAM-friendly remote option offered.

Formación

• Proven experience as an Executive Assistant, ideally in a startup or fast-paced environment.
• Real travel-planning chops with airlines, hotels, points/rewards, and complex itineraries.
• Sharp organizational and time-management skills with attention to detail.
• Proactive, flexible mindset—anticipates needs and acts before being asked.
• Strong written and verbal communication.

Responsabilidades

• Own the CEO's inbox — triage, prioritize, and ensure timely responses.
• Run the calendar — schedule meetings and resolve conflicts.
• Handle travel end-to-end — flights, hotels, cars, rewards optimization.
• Coordinate conference and event logistics — booth orders and on-site details.
• Act as liaison between CEO and stakeholders with timely, professional communication.
• Manage business and personal admin and schedule confidential tasks with discretion.
• Take on special projects and research as needed.

Conocimientos

Executive Assistant experience

Travel planning

Organization & time management

Proactive mindset

Communication skills

Google Workspace / productivity tools

Herramientas

Notion

Descripción del empleo

Executive Assistant to the CEO| Legal-Tech Startup | Remote

Our client is a small, fast-moving legal-tech startup transforming estate planning for attorneys. Their platform streamlines client information intake, automating manual work and giving law firms a smoother, more collaborative way to serve their clients.

Overview

Our client is a small, fast-moving legal-tech startup transforming estate planning for attorneys. Their platform streamlines client information intake, automating manual work and giving law firms a smoother, more collaborative way to serve their clients.

Your Role

This is a wide-ranging Executive Assistant seat supporting the CEO across both business and personal logistics. The company needs someone who anticipates what's coming, juggles competing priorities without dropping the ball, and takes things off the CEO's plate before they become urgent - not after.

You’ll:

• Own the CEO's inbox - triage, prioritize, and make sure what matters gets answered on time
• Run the calendar - schedule meetings, resolve conflicts, and keep it moving without constant check-ins
• Handle all travel end-to-end - flights, hotels, cars, points/rewards optimization, and fast rebooking when plans change
• Coordinate conference and event logistics - booth orders, registrations, and on-site details
• Act as the liaison between the CEO and internal/external stakeholders, keeping communication timely and professional
• Take on business admin (purchasing, record-keeping) and personal/household logistics (home maintenance scheduling, appointments) so both sides of the CEO's life stay covered
• Step into special projects and research as they come up, and handle confidential information with airtight discretion

You Bring:

• Proven experience as an Executive Assistant, ideally in a startup or fast-paced environment
• Real travel-planning chops - comfortable with airlines, hotels, points/rewards programs, and complex itineraries
• Sharp organizational and time-management skills with genuine attention to detail
• A proactive, flexible mindset - you spot what's needed and handle it before it's urgent
• Strong written and verbal communication
• Comfort with modern productivity and project management tools (Google Workspace and similar)

What’s Offered:

• Competitive compensation based on experience
• Full-time role with US Time overlap
• 100% remote (LATAM-based candidates)
• High-trust partnership with a high-performing founder
• Direct impact on executive performance and company operations

Interview Process

• Intro Chat (Atomic HR) - 20-minute conversation on fit and experience
• Targeted Assessment - Focused on real EA scenarios, Notion, and AI usage
• Final Interview - Conversation with the CEO