Executive Assistant And Operations Va

Shadow Light Studios; Tandil; A distancia; ARS 27.164.000 - 45.273.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Remote work

Descripción de la vacante

Shadow Light Studios is seeking an Executive Assistant to the CEO for a fully remote role. You will support a fast-moving founder in both business and personal logistics, prioritizing effectively and ensuring nothing falls through the cracks.

You’ll own the inbox, manage the calendar across time zones, arrange travel end-to-end, coordinate events, and liaise with stakeholders. This role requires discretion, initiative, and strong communication to keep operations smooth and strategic.

Formación

• Experience as an Executive Assistant in a fast-paced setting.
• Strong travel planning and itinerary optimization.
• Excellent organizational and time-management abilities.
• Proactive mindset with ability to anticipate needs.
• Strong written and verbal communication.
• Familiarity with productivity tools (Google Workspace, Notion).

Responsabilidades

• Manage CEO inbox, triage and respond to priority messages.
• Own calendar and coordinate meetings across multiple time zones.
• Handle end-to-end travel arrangements and cost optimization.
• Coordinate conferences and events, including logistics.
• Act as liaison with internal and external stakeholders.
• Support business and personal administrative tasks as needed.
• Assist on special projects with discretion.

Conocimientos

Executive support

Travel planning

Calendar management

Communication

Prioritization

Discretion

Herramientas

Google Workspace

Notion

AI tools

Descripción del empleo

Executive Assistant to the CEO| Legal-Tech Startup | Remote

Our client is a small, fast-moving legal-tech startup transforming estate planning for attorneys. Their platform streamlines client information intake, automating manual work and giving law firms a smoother, more collaborative way to serve their clients.

Overview

Our client is a small, fast-moving legal-tech startup transforming estate planning for attorneys. Their platform streamlines client information intake, automating manual work and giving law firms a smoother, more collaborative way to serve their clients.

Your Role

This is a wide-ranging Executive Assistant seat supporting the CEO across both business and personal logistics. The company needs someone who anticipates what's coming, juggles competing priorities without dropping the ball, and takes things off the CEO's plate before they become urgent - not after.

You’ll:

• Own the CEO's inbox - triage, prioritize, and make sure what matters gets answered on time

• Run the calendar - schedule meetings, resolve conflicts, and keep it moving without constant check-ins

• Handle all travel end-to-end - flights, hotels, cars, points/rewards optimization, and fast rebooking when plans change

• Coordinate conference and event logistics - booth orders, registrations, and on-site details

• Act as the liaison between the CEO and internal/external stakeholders, keeping communication timely and professional

• Take on business admin (purchasing, record-keeping) and personal/household logistics (home maintenance scheduling, appointments) so both sides of the CEO's life stay covered

• Step into special projects and research as they come up, and handle confidential information with airtight discretion

You Bring:

• Proven experience as an Executive Assistant, ideally in a startup or fast-paced environment

• Real travel-planning chops - comfortable with airlines, hotels, points/rewards programs, and complex itineraries

• Sharp organizational and time-management skills with genuine attention to detail

• A proactive, flexible mindset - you spot what's needed and handle it before it's urgent

• Strong written and verbal communication

• Comfort with modern productivity and project management tools (Google Workspace and similar)

What’s Offered:

• Competitive compensation based on experience

• Full-time role with US Time overlap

• 100% remote (LATAM-based candidates)

• High-trust partnership with a high-performing founder

• Direct impact on executive performance and company operations

Interview Process:

Intro Chat (Atomic HR) – 20-minute conversation on fit and experience

Targeted Assessment – Focused on real EA scenarios, Notion, and AI usage

Final Interview – Conversation with the CEO