Executive Assistant Operations

Convoy Finance; Buenos Aires; A distancia; ARS 75.456.000 - 105.638.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Remote work (LATAM-based)

Competitive compensation based on 경험

Descripción de la vacante

Convoy Finance is seeking an Executive Assistant to the CEO for a remote, LATAM-based role. The EA will manage diverse duties across business and personal logistics, proactively supporting the CEO in a fast-moving startup environment.

Responsibilities include inbox / calendar management, end-to-end travel, event coordination, and discreet handling of confidential information. Strong written/verbal communication and proactive mindset are essential.

Formación

• Proven experience as an Executive Assistant, ideally in startup/fast-paced environment.
• Real travel-planning chops with complex itineraries.
• Sharp organizational and time-management skills with attention to detail.
• Proactive, flexible mindset—anticipates needs and acts in advance.
• Strong written and verbal communication.
• Comfort with modern productivity tools (Google Workspace).

Responsabilidades

• Own the CEO's inbox: triage and prioritize to ensure timely responses.
• Manage the CEO's calendar and resolve conflicts smoothly.
• Handle travel end-to-end: flights, hotels, cars, changes.
• Coordinate conference and event logistics: booths, registrations, on-site details.
• Liaise between CEO and internal/external stakeholders with professionalism.
• Cover business admin and personal logistics to support CEO's life balance.
• Take on special projects and research with discretion.

Conocimientos

Executive support

Travel planning

Organization & time management

Proactive mindset

Communication

Google Workspace

Herramientas

Notion

Descripción del empleo

Executive Assistant to the CEO| Legal-Tech Startup | Remote

Our client is a small, fast-moving legal-tech startup transforming estate planning for attorneys. Their platform streamlines client information intake, automating manual work and giving law firms a smoother, more collaborative way to serve their clients.

Overview

Our client is a small, fast-moving legal-tech startup transforming estate planning for attorneys. Their platform streamlines client information intake, automating manual work and giving law firms a smoother, more collaborative way to serve their clients.

Your Role

This is a wide-ranging Executive Assistant seat supporting the CEO across both business and personal logistics. The company needs someone who anticipates what's coming, juggles competing priorities without dropping the ball, and takes things off the CEO's plate before they become urgent - not after.

You’ll:

• Own the CEO's inbox - triage, prioritize, and make sure what matters gets answered on time

• Run the calendar - schedule meetings, resolve conflicts, and keep it moving without constant check-ins

• Handle all travel end-to-end - flights, hotels, cars, points/rewards optimization, and fast rebooking when plans change

• Coordinate conference and event logistics - booth orders, registrations, and on-site details

• Act as the liaison between the CEO and internal/external stakeholders, keeping communication timely and professional

• Take on business admin (purchasing, record-keeping) and personal/household logistics (home maintenance scheduling, appointments) so both sides of the CEO's life stay covered

• Step into special projects and research as they come up, and handle confidential information with airtight discretion

You Bring:

• Proven experience as an Executive Assistant, ideally in a startup or fast-paced environment

• Real travel-planning chops - comfortable with airlines, hotels, points/rewards programs, and complex itineraries

• Sharp organizational and time-management skills with genuine attention to detail

• A proactive, flexible mindset - you spot what's needed and handle it before it's urgent

• Strong written and verbal communication

• Comfort with modern productivity and project management tools (Google Workspace and similar)

What’s Offered:

• Competitive compensation based on experience

• Full-time role with US Time overlap

• 100% remote (LATAM-based candidates)

• High-trust partnership with a high-performing founder

• Direct impact on executive performance and company operations

Interview Process:

Intro Chat (Atomic HR) – 20-minute conversation on fit and experience

Targeted Assessment – Focused on real EA scenarios, Notion, and AI usage

Final Interview – Conversation with the CEO