Office Manager

Moody's Corporation; Buenos Aires; Presencial; ARS 1.500.000 - 2.100.000; Jornada completa

Descripción de la vacante

Moody's Corporation in Buenos Aires seeks an experienced Office Manager to lead daily administrative and workplace operations for the Argentina office, ensuring a safe, efficient, and employee-centric environment.

You will coordinate the local admin team, supervise onboarding/offboarding, manage vendor contracts, and partner with People, Legal, and Finance to maintain records and policies, while supporting cross-functional initiatives and cross-regional communication.

Formación

• 4+ years of relevant experience in office management, administration, workplace operations, executive support, or a comparable role within a professional corporate environment.
• Ability to independently manage office operations, lead administrative processes, set priorities, and coordinate or supervise an administrative support team.
• Practical knowledge of employee lifecycle and HR administration, including onboarding, offboarding, attendance, and benefits administration.
• Knowledge of basic legal, corporate, workplace health, safety, and hygiene administration with sound judgement.
• Experience managing vendors, service contracts, purchasing, accounts payable, and expense tracking.
• Advanced proficiency in Microsoft 365 applications, particularly Outlook, Word, Excel, PowerPoint, and Teams.
• Fluency in Spanish and professional working proficiency in English, with strong written and verbal communication skills.
• Basic understanding of AI concepts and interest in responsible AI practices and efficiency improvements.

Responsabilidades

• Lead the daily administrative and workplace operations of the Argentina office to provide a safe, efficient, and employee-focused environment.
• Coordinate the local administrative support team, allocate responsibilities, monitor delivery, and ensure backup coverage.
• Serve as a trusted administrative partner to the General Manager and senior leaders, handling confidential matters with discretion.
• Coordinate onboarding, offboarding, attendance, leave records, and benefits administration in partnership with People team.
• Oversee routine legal, corporate, compliance, health, safety, and hygiene administration, escalating when needed.
• Lead selection, onboarding, and coordination of office service providers, contracts, invoices, and expenses.
• Coordinate travel, expenses, events, and on-site logistics with cross-functional teams.
• Act as local liaison for regional and corporate functions, providing updates on risks, supplier performance, and needs.

Conocimientos

Office management

Administration

Workplace operations

Executive support

Vendor management

Accounts payable

Microsoft 365

Bilingual Spanish/English

AI awareness

Educación

Bachelor's degree in Business Administration / related field

Herramientas

Microsoft 365

Descripción del empleo

At Moody's, we unite the brightest minds to turn today’s risks into tomorrow’s opportunities. We do this by striving to create an inclusive environment where everyone feels welcome to be who they are—with the freedom to exchange ideas, think innovatively, and listen to each other and customers in meaningful ways. Moody’s is transforming how the world sees risk. As a global leader in ratings and integrated risk assessment, we’re advancing AI to move from insight to action—enabling intelligence that not only understands complexity but responds to it. We decode risk to unlock opportunity, helping our clients navigate uncertainty with clarity, speed, and confidence.

Skills And Competencies

• 4+ years of relevant experience in office management, administration, workplace operations, executive support, or a comparable role within a professional corporate environment
• Demonstrated ability to independently manage office operations, lead administrative processes, set priorities, and coordinate or supervise an administrative support team
• Practical knowledge of employee lifecycle and human resources administration, including onboarding, offboarding, attendance, employee documentation, benefits administration, and first-line policy support
• Working knowledge of basic legal, corporate, workplace health, safety, and hygiene administration, with sound judgement to recognize when specialist advice or escalation is required
• Experience managing vendors, service contracts, purchasing, accounts payable, office budgets, and expense tracking
• Advanced proficiency in Microsoft 365 applications, particularly Outlook, Word, Excel, PowerPoint, and Teams
• Fluency in Spanish and professional working proficiency in English, with strong written and verbal communication skills
• Basic understanding of artificial intelligence concepts, with curiosity and enthusiasm for learning how AI tools can be used to improve processes and drive efficiency. Interest in exploring AI systems and a willingness to develop awareness of responsible AI practices, including risk management and ethical use.

Education

• Bachelor’s degree in Business Administration, Human Resources, Workplace Management, or a related field preferred, or equivalent relevant professional experience.

Responsibilities

Lead the daily administrative and workplace operations of the Argentina office to provide a safe, efficient, and employee-focused environment.

• Lead office operations, set priorities, coordinate resources, and maintain consistent service standards across administrative activities, facilities, access, security, emergency arrangements, and workspace readiness
• Coordinate the local administrative support team, allocate responsibilities, monitor delivery, provide day-to-day guidance, and ensure appropriate backup coverage
• Serve as a trusted administrative and operational partner to the General Manager and designated senior leaders, exercising discretion when handling confidential or sensitive matters
• Coordinate employee onboarding, offboarding, attendance, leave records, documentation, benefits administration, workplace readiness, and routine policy support in partnership with the People team and other responsible functions
• Coordinate routine legal, corporate, compliance, workplace health, safety, and hygiene administration while maintaining required records and escalating matters that require specialist guidance
• Lead the selection, onboarding, and ongoing coordination of office service providers, contracts, renewals, purchase requisitions, invoices, accounts payable documentation, expenses, and operational inventories
• Coordinate travel, expense submissions, office events, employee initiatives, executive visits, and meetings, including scheduling, facilities, technology, suppliers, communications, and on-site logistics
• Act as the principal local liaison for regional and corporate functions, communicate local requirements, support cross-functional initiatives, maintain operational procedures and records, and provide clear updates on risks, open items, supplier performance, and upcoming needs.

About The Team

The Argentina office administration team supports a professional, safe, efficient, and employee-focused workplace. The team partners closely with the General Manager and colleagues across People, Legal, Finance, Procurement, Technology, Security, Compliance, building management, external advisers, and service providers. By joining the team, you will help strengthen local office operations, employee support, service quality, and the responsible adoption of tools and improved ways of working.

Moody’s is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender expression, gender identity or any other characteristic protected by law.

Candidates for Moody's Corporation may be asked to disclose securities holdings pursuant to Moody’s Policy for Securities Trading and the requirements of the position. Employment is contingent upon compliance with the Policy, including remediation of positions in those holdings as necessary.