Executive Support & Calendar Coordinator

Moody's; Buenos Aires; Vor Ort; ARS 1.339.000 - 2.009.000; Vollzeit

Zusammenfassung

Moody's Investors Service in Buenos Aires is seeking an Administrative Coordinator to provide reliable support to local teams and leadership. You will manage calendars, coordinate meetings, assist with onboarding, travel and expenses, and maintain accurate records to sustain an organized, welcoming office environment.

The role emphasizes discretion, cross-functional collaboration across regions, and the use of AI-powered tools to enhance productivity and reporting.

Qualifikationen

• Bachelor's degree in Business Administration, Office Management, Communications or a related field.
• Over 5 years of experience supporting C-level executives in multinational organizations.
• Experience coordinating calendars, travel, expenses and confidential correspondence.
• Proven ability to draft briefing materials and manage senior stakeholders' agendas.

Aufgaben

• Provide day-to-day administrative support to designated teams and leaders, including calendar management, meeting coordination, correspondence, document preparation and filing
• Coordinate logistics for internal and external meetings, including scheduling, room bookings, technology setup, materials and refreshments
• Support onboarding and offboarding activities for new and departing employees, including workspace preparation, access coordination and documentation follow‑up
• Assist with travel and expense coordination for designated staff, ensuring accuracy and policy compliance
• Manage office supplies and inventories, placing orders to maintain service levels
• Process purchase requisitions, invoices and accounts payable documentation accurately and timely
• Maintain administrative records and databases in accordance with internal requirements and data privacy standards
• Support Office Manager and regional teams with ad hoc projects and coordination activities
• Manage and coordinate corporate schedules and calendars of C-level managers, providing continuous monitoring and assistance

Kenntnisse

Executive support

Calendar management

Travel arrangements

Expense management

Communication skills

Microsoft 365

Cross-country coordination

Discretion & confidentiality

AI productivity tools

Ausbildung

Bachelor's degree in Business Administration or related field

Tools

Outlook

PowerPoint

Excel

Word

Teams

Jobbeschreibung

Moody's Investors Service in Buenos Aires is seeking an Administrative Coordinator to provide reliable support to local teams and leadership. You will manage calendars, coordinate meetings, assist with onboarding, travel and expenses, and maintain accurate records to sustain an organized, welcoming office environment.

The role emphasizes discretion, cross-functional collaboration across regions, and the use of AI-powered tools to enhance productivity and reporting.