Executive Assistant to C‑Suite Leaders

Moody; Buenos Aires; On-site; ARS 600,000 - 900,000; Full time

Job summary

The Moody's Buenos Aires office seeks an Administrative Assistant to provide reliable support to local teams, maintain calendars, prepare materials, and assist with travel and onboarding. You will work closely with executives and cross-functional partners to ensure smooth daily operations with a service-oriented mindset.

Strong organizational skills, proficiency in Microsoft 365, and discretion with confidential information are essential for success in this role within a collaborative, regional

Qualifications

• Bachelor's degree in Business Administration, Office Management, Communications or a related field.
• 5+ years of experience supporting C-level executives in multinational organizations.
• Strong calendar management and travel coordination across multiple countries.
• Advanced proficiency in Microsoft 365 apps (Outlook, PowerPoint, Excel, Word, Teams).

Responsibilities

• Provide day-to-day administrative support to designated teams and leaders, including calendar management, meeting coordination, correspondence, document preparation and filing.
• Coordinate logistics for internal and external meetings, including scheduling, room bookings, technology setup, materials and refreshments.
• Support onboarding and offboarding activities for new and departing employees, including workspace preparation, access coordination and documentation follow-up.
• Assist with travel and expense coordination for designated staff, ensuring accuracy, timeliness and compliance with company policy.
• Manage office supplies, stationery and pantry inventories, placing orders as needed to maintain appropriate service levels.
• Process purchase requisitions, invoices and accounts payable documentation accurately and in a timely manner, using the correct approvals and supporting records.
• Maintain accurate administrative records, files and databases in accordance with internal requirements and data privacy standards.
• Support the Office Manager and broader administrative team with ad hoc projects, office initiatives and regional coordination activities as required.
• Manage and coordinate corporate schedules and calendars of C-level managers, providing continuous monitoring and assistance.

Skills

Calendar management

Executive support

Multinational coordination

Microsoft 365 proficiency

Communication skills

Education

Bachelor's degree in Business Administration, Office Management, Communications or a related field

Tools

Microsoft Copilot

Job description

The Moody's Buenos Aires office seeks an Administrative Assistant to provide reliable support to local teams, maintain calendars, prepare materials, and assist with travel and onboarding. You will work closely with executives and cross-functional partners to ensure smooth daily operations with a service-oriented mindset.

Strong organizational skills, proficiency in Microsoft 365, and discretion with confidential information are essential for success in this role within a collaborative, regional