Executive Assistant to the CEO (Remote, Argentina)

Last Stop Moving; Buenos Aires; Hybrid; ARS 16,727,000 - 21,506,000; Full time

Job summary

Last Stop Moving is seeking an executive assistant to support the CEO of a growing moving and storage business. You will own the CEO's inbox and calendar, draft replies in the CEO's voice, and ensure commitments are tracked and completed.

This remote, full-time contractor role requires excellent written English, proactive problem-solving, and mastery of Google Workspace and Slack. You'll coordinate with a regional team in South America and help keep playbooks up to date with AI tools.

Qualifications

• 2+ years as an executive assistant to a founder/CEO or business owner
• Excellent written English; write in the CEO's voice
• Discreet with confidential information and high level of professionalism

Responsibilities

• Own the CEO's inbox: triage, draft replies, follow-up list with zero effort from CEO
• Own the CEO's calendar: schedule, confirm, protect time, avoid double bookings
• Track commitments and deadlines; escalate urgent items via WhatsApp/phone
• Follow up with teams; report status and flag blockers
• Send a daily morning plan and end-of-day report; prepare meeting agendas and notes
• Research vendors and options; provide recommendations, not just lists
• Keep playbooks and SOPs up to date; use AI tools to move faster

Skills

Written English

Discretion

Proactiveness

Executive support experience

Tools

Google Workspace

Slack

ChatGPT/Claude usage

QuickBooks basics

Job description

Location: Remote. You must live in Colombia, Argentina, Peru, Bolivia, Chile, Ecuador or Uruguay.

Pay: CA$1,400 - CA$1,800 per month, based on experience.

Schedule: Monday to Friday, 9:00 AM - 6:00 PM Mountain Time (Canada).

Contract: Full-time independent contractor, paid monthly in Canadian dollars.

About the role

Our CEO runs a growing moving company, a storage business and new projects at the same time and needs a main assistant who sees what is coming, follows up until things are done, and makes sure nothing the CEO committed to slips. This is not a passive admin role. You will own the CEO's inbox, calendar and follow-ups, and you will hold the team to what the CEO asked for.

About Last Stop Moving

Last Stop Moving is a fast-growing moving and storage company in Edmonton, Alberta, Canada. We do local and long-distance moves and portable storage, with a crew of movers and drivers that grows every season. Our office runs on Slack, Google Workspace, SmartMoving and many AI tools, and we are building a remote team in South America.

What you will do

• Own the CEO's inbox: triage it every day, draft replies in the CEO's voice, remove the unimportant emails, and keep a follow-up list at zero without being asked.
• Own the CEO's calendar: book, confirm and protect their time, and stop double-bookings and late starts.
• Track every commitment and deadline (signatures, insurance, vendor and legal documents) and chase until done, escalating by WhatsApp or phone when it is urgent.
• Follow up with the team on the tasks the CEO assigns, report status, and flag what is stuck.
• Send a morning plan and an end-of-day report every day.
• Prepare meetings: agenda, notes, action items and follow-up.
• Research vendors, quotes and options, and come back with a recommendation, not just a list.
• Keep our playbooks and SOPs up to date, and use AI tools to move faster.

You are a fit if

• 2+ years as an executive assistant to a founder, CEO or business owner, ideally in a small, fast-moving business.
• You anticipate. You have done the next three things before anyone asks.
• Excellent written English: you can write the email the CEO would have written.
• Expert in Google Workspace, comfortable with Slack and task boards, and you use ChatGPT or Claude every day. QuickBooks basics are a plus.
• Discreet with confidential information.

Setup you need

A quiet place to work, a fast connection, and backup internet and power. This is your only job during your shift.

We never ask applicants for money or bank details.