Administrative Assistant

PassFort; Buenos Aires; Presencial; ARS 900.000 - 1.500.000; Jornada completa

Descripción de la vacante

The Administrative Coordinator at Moody’s Buenos Aires provides reliable, professional support to local teams and leaders, ensuring smooth day-to-day operations in a welcoming work environment.

You will manage calendars, coordinate meetings, assist with onboarding/offboarding, travel and expenses, and maintain accurate records while handling confidential information with discretion—working with a collaborative, regional team across HR, Finance and Procurement.

Formación

• More than 5 years of experience supporting C-level executives, Managing Directors, Country Heads, or senior leadership teams in multinational organizations.
• Experience supporting regional executives across multiple countries is highly desirable
• Strong executive communication skills, including drafting correspondence, preparing briefing materials, meeting agendas, executive summaries and presentation content for senior stakeholders
• Advanced proficiency in Outlook, PowerPoint, Excel, Word, and Teams; ability to prepare executive presentations and reporting materials
• Understanding of budget coordination, expense tracking, and financial administration processes with strong attention to accuracy
• Excellent interpersonal and communication skills with the ability to build trusted relationships and collaborate with executives and cross-functional teams
• Ability to leverage Copilot, AI-powered productivity tools and digital platforms to improve executive effectiveness and workflow

Responsabilidades

• Provide day-to-day administrative support to designated teams and leaders, including calendar management and meeting coordination
• Coordinate logistics for internal and external meetings, including scheduling, room bookings and technology setup
• Support onboarding and offboarding activities for new and departing employees
• Assist with travel and expense coordination, ensuring accuracy and policy compliance
• Manage office supplies and procurement documents, including invoices
• Maintain administrative records and databases with data privacy in mind
• Support regional coordination activities and cross-country calendar management
• Coordinate schedules of C-level managers and provide continuous monitoring and support

Conocimientos

Executive support

Calendar management

Travel coordination

Confidentiality

Executive communication

Organizational skills

Cross-cultural coordination

AI productivity tools

Educación

Bachelor's degree in Business Administration, Office Management, Communications or related field

Herramientas

Microsoft 365

Descripción del empleo

At Moody's, we unite the brightest minds to turn today’s risks into tomorrow’s opportunities. We do this by striving to create an inclusive environment where everyone feels welcome to be who they are—with the freedom to exchange ideas, think innovatively, and listen to each other and customers in meaningful ways. Moody’s is transforming how the world sees risk. As a global leader in ratings and integrated risk assessment, we’re advancing AI to move from insight to action—enabling intelligence that not only understands complexity but responds to it. We decode risk to unlock opportunity, helping our clients navigate uncertainty with clarity, speed, and confidence.

Skills And Competencies

• More than 5 years of experience supporting C-level executives, Managing Directors, Country Heads, or senior leadership teams in multinational organizations. Experience supporting regional executives across multiple countries is highly desirable
• Demonstrated experience managing complex calendars, scheduling priorities, domestic and international travel arrangements, itineraries, and executive meeting logistics
• Experience supporting executives, including managing expenses, travel budgets, confidential correspondence, and day-to-day administrative priorities
• Strong executive communication skills, including drafting correspondence, preparing briefing materials, meeting agendas, executive summaries and presentation content for senior stakeholders
• Strong organizational skills with the ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment. Advanced proficiency in Microsoft 365 applications, particularly Outlook, PowerPoint, Excel, Word, and Teams, with the ability to prepare executive presentations and reporting materials.
• Understanding of budget coordination, expense tracking, and financial administration processes with strong attention to accuracy and detail
• Excellent interpersonal and communication skills with the ability to build trusted relationships and work collaboratively with executives, stakeholders, and cross-functional teams. Ability to coordinate activities across multiple countries, cultures, and business units, ensuring alignment among local and regional stakeholders
• Demonstrated ability to handle confidential information with professionalism, discretion, ownership, and a proactive, service-oriented approach
• Demonstrated ability to leverage Microsoft Copilot, AI-powered productivity tools, and digital collaboration platforms to improve executive effectiveness, meeting preparation, information synthesis, and workflow automation.

Education

• Bachelor's degree in Business Administration, Office Management, Communications or a related field; equivalent professional experience will be considered.

Responsibilities

The Administrative Coordinator provides reliable and professional administrative support to the Buenos Aires office, contributing to the smooth day-to-day operation of local teams and ensuring a well-organised, efficient and welcoming work environment.

• Provide day-to-day administrative support to designated teams and leaders, including calendar management, meeting coordination, correspondence, document preparation and filing
• Coordinate logistics for internal and external meetings, including scheduling, room bookings, technology setup, materials and refreshments
• Support onboarding and offboarding activities for new and departing employees, including workspace preparation, access coordination and documentation follow-up
• Assist with travel and expense coordination for designated staff, ensuring accuracy, timeliness and compliance with company policy
• Manage office supplies, stationery and pantry inventories, placing orders as needed to maintain appropriate service levels
• Process purchase requisitions, invoices and accounts payable documentation accurately and in a timely manner, using the correct approvals and supporting records
• Maintain accurate administrative records, files and databases in accordance with internal requirements and data privacy standards
• Support the Office Manager and broader administrative team with ad hoc projects, office initiatives and regional coordination activities as required
• Manage and coordinate corporate schedules and calendars of C-level managers, providing continuous monitoring and assistance.

About The Team

The Administrative team in Buenos Aires plays a vital role in keeping Moody's local office running smoothly, supporting employees and leaders with the day-to-day coordination and operational activities that enable the team to focus on what matters most. Working closely with the Office Manager and regional functions across Human Resources/People, Finance and Procurement, you will be part of a collaborative, service-oriented team that takes pride in delivering a great employee experience and contributing to a well-organised, efficient and welcoming workplace.

Moody’s is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender expression, gender identity or any other characteristic protected by law.

Candidates for Moody's Corporation may be asked to disclose securities holdings pursuant to Moody’s Policy for Securities Trading and the requirements of the position. Employment is contingent upon compliance with the Policy, including remediation of positions in those holdings as necessary.