Administrative and Program Assistant - BA

Verto Education; Buenos Aires; Presencial; ARS 1.339.000 - 2.009.000; A tiempo parcial

Ventajas ofrecidas por este puesto de trabajo

Paid time off (local statutory)

International environment

Cross-functional exposure

Descripción de la vacante

Verto Education is hiring a Part-Time Administrative and Program Assistant in Buenos Aires to support reception, program operations, and student success activities. The role involves front-desk duties, data entry, coordinating materials, and assisting with logistics for field trips and events.

The ideal candidate is organized, proactive, and comfortable working with students and staff in an international context.

Formación

• Fluency in both Spanish and English (written and spoken).
• Proven experience in an administrative, office support, or customer service role.
• Strong proficiency with Microsoft Office Suite or Google Workspace.
• Excellent organizational and time management skills with the ability to prioritize multiple tasks.
• Discretion when handling sensitive information and professional conduct.

Responsabilidades

• Greet and assist students, staff, and visitors at reception for daily operations.
• Handle mail, deliveries, and general administrative tasks for programs.
• Support academic and student success activities with timely information and materials.
• Assist with event setup, marketing materials, and student outreach.

Conocimientos

Bilingual Spanish/English

Office administration

Time management

Discretion & professionalism

Interpersonal skills

Herramientas

Microsoft Office Suite

Google Workspace

Descripción del empleo

Administrative and Program Assistant Buenos Aires | Verto Education Learn more about us: https://vertoeducation.org

About Verto

Verto is on a mission to provide the best possible start to college. We make travel and experiential education a core part of the first year, enabling students to begin their academic journey overseas before transferring to one of 70+ partner universities in the United States.

We are building a more accessible, more impactful model of higher education. We are a fast-growing, mission-driven organisation creating transformational global experiences.

About the Role

We are seeking a highly organized and proactive Program and Administrative Assistant to join our team in Buenos Aires. This role is essential for maintaining smooth daily operations, providing a welcoming presence at reception, and offering critical administrative support to our academic and student success programs. The ideal candidate is detail-oriented, adaptable, and possesses excellent interpersonal skills.

This is a Part-Time role for the 15 week Fall Semester at a total of 30 hours per week.

What You’ll Be Doing

Reception and Front Desk Support

• Serve as the primary point of contact at the reception desk for 6 hours each day between 12-6 pm on Monday and Wednesday, 12:30-6:30 pm on Tuesday and Thursday and 11-5 pm on Friday greeting students, staff, faculty, and visitors.
• Manage incoming mail and deliveries.
• Provide basic information and directional assistance to students and guests.
• Maintain the neatness and organization of the reception and student lounge area.
• Monitor entrance to ensure only students, staff, visitors and vendors building entry.
• Manage building closing by ensuring all closing steps are carried out including turning off of classroom and office lights and projectors, closing of windows etc.

Administrative Program Support

• Provide general administrative assistance to the program team as needed, including photocopying, filing, data entry, scanning receipts and document preparation.
• Assist with logistical coordination for program activities, field trips
• Manage and track office supplies inventory, initiating orders when necessary.
• Support the compilation and distribution of program materials for students and staff.
• Assist with scanning

Academic Program Support

• Support day to day academic operations by providing timely and accurate information to students about course schedules, key academic dates, Mid-term week information, semester timelines and activities, course ratings, experiential learning activities and tutoring.
• Assist with logistical coordination for faculty and course needs
• Support the compilation and distribution of program materials for students and staff.
• Assist with scanning

Student Success and Marketing Support

• Collaborate with the Student Success team to develop and prepare marketing materials for student events, workshops, activities (e.g., flyers, digital announcements, sign-up sheets, Verto View, Instagram etc).
• Assist in setting up and taking down materials for student events.
• Support in student outreach, survey reminders, student club information and other student services.

What We’re Looking For

Required

• Fluency in both Spanish and English (written and spoken).
• Proven experience in an administrative, office support, or customer service role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) or equivalent G Suite applications.
• Excellent organizational and time management skills with the ability to prioritize multiple tasks.
• Demonstrated professionalism, reliability, and discretion when handling sensitive information.

Preferred

• Experience working in an educational or international context.
• Familiarity with graphic design or marketing tools (e.g., Canva, basic image editing) is a plus.

Why Join Verto?

• Be part of a mission-driven organisation reimagining higher education
• Work in a globally-minded, international environment
• Exposure to cross-functional teams (academics, operations, student life)
• Paid time off aligned to local statutory requirements
• Opportunity to grow in a fast-moving, impact-driven organisation

Even if you don’t meet 100% of the above qualifications, you should still seriously consider applying. Studies show that you can still be considered for a role if you meet just 50% of the role’s requirements.

Compensation

At Verto, base salary is one part of your total compensation package. Final base pay will depend on your location (aligned to Verto’s compensation regions), as well as your experience, skills, and relevant qualifications. Your recruiter/hiring manager can share the specific range for your location during the hiring process.

Right to Work

You must have the legal right to work in Argentina. Verto Education is unable to sponsor visas for this role.

Accessibility & Accommodations

Verto is committed to providing reasonable accommodations to candidates with disabilities. If you require support during the recruitment process, please let us know.

Data Privacy

By applying for this role, you acknowledge that Verto Education will process your personal data for recruitment purposes. This includes assessing your application, communicating with you, and managing the hiring process. Your data will be handled in accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR) where applicable.

Equal Opportunity Employer

Verto Education is an equal opportunity employer. We are committed to building an inclusive and diverse workplace and welcome applications from all qualified candidates. We do not discriminate on the basis of any protected characteristic, including race, religion or belief, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.