Bookkeeping jobs in United States

The Accounts Payable (AP) Accountant is responsible for processing supplier invoices, staff expenses, and payments accurately and on time, ensuring proper documentation, accounting records, and compliance with financial policies and standards.

Responsible for processing supplier invoices, staff expenses, and payments accurately and on time, ensuring proper documentation, accounting records, and compliance with financial policies and standards.

• Verify and record supplier invoices and payment requests in the ERP system based on approvals and supporting documents.
• Process the following invoice types:
  • PO and Non-PO invoices
  • Contractor and supplier payment certificates
  • Contract advances and supplier advances
  • Authority fees and government-related payments
  • Staff expense claims, travel reimbursements, EOSB, and staff loans
  • Corporate credit card transactions
  • Online payment accounts
  • Utility bills (electricity, water, telecom, internet, courier)
• Ensure accurate cost allocation to correct projects, cost centers, and GL accounts.

• Prepare payment batches and cheques through ERP and coordinate with Treasury for bank transfer execution.
• Arrange for cheque collection or release and notify concerned departments.
• Process top-ups and monitor usage of prepaid wallets (fuel, toll, payment portals, etc.).
• Validate petty cash reimbursements and book related expenses.

• Perform vendor statement reconciliation and resolve discrepancies.
• Reconcile staff advances, corporate credit card accounts, and prepaid wallets.
• Prepare AP schedules and periodic reports:
  • Trade payable aging report
  • Trade payable sub-ledger report
  • Supplier advance / prepayment reports
  • Retention payable report
• Follow up with internal teams on pending approvals and uncollected cheques.

• Respond to vendor queries regarding payment status and invoice submission.
• Coordinate with Procurement and Operations for PO, and service confirmations.
• Support internal and external auditors with required documentation.

Internal: Finance / Treasury, Procurement / Operations / Projects, HR / Admin departments. External: Suppliers, contractors, service providers, Banks and payment service platforms.

• Accounts Payable processing & invoice verification
• Reconciliations (vendor, advances, petty cash, credit cards)
• Understanding of accounting entries & AP aging
• Knowledge of payment processing and supporting controls

• Integrity and confidentiality
• Time management & ability to meet deadlines
• Effective communication & teamwork
• Problem-solving and follow-up discipline

• Accuracy and high attention to detail
• Positive attitude and willingness to learn
• Ability to work under pressure and handle high transaction volume

• Bachelor’s degree in Accounting, Finance, or related field

• 2–4 years of Accounts Payable or accounting experience

• Strong AP knowledge
• ERP experience (Excel proficiency, reconciliation skills, accuracy & attention to detail)

• VAT / tax basics and ERP system training (preferred, not required)