Warehouse Administrator

Hellmann Worldwide Logistics; Dubai; On-site; AED 90,000 - 120,000; Full time

Job summary

Hellmann East Europe Group in Dubai is seeking an Operations Associate in Contract Logistics Administration to support daily logistics processes and serve as a key interface between internal teams and customers.

You will help ensure contractual compliance, data accuracy, and efficient operations across receipt, dispatch, inventory, and billing activities. A background in warehousing and MS Office is essential.

Qualifications

• Minimum 2 years experience in warehousing.
• Proficient in MS Office and English.
• Knowledge of WMS systems.

Responsibilities

• Communicate with customers, suppliers, transport companies and internal departments via email, phone and in person.
• Create and provide required documentation (receiving notes, packing lists, delivery notes).
• Ensure workshop goods are matched and receipted in the database.
• Report discrepancies to the Team Leader and follow up with relevant departments.
• Support planning, coordination and monitoring of receipt, order assembly and dispatch of goods.
• Maintain stock control systems and inventory accuracy.
• Enter data accurately and generate weekly/monthly reports (KPI, timesheets, claims).
• Assist with monthly billing and other finance-related topics.

Skills

Warehousing

WMS

MS Office

English

Education

Diploma/Bachelor's Degree

Job description

About Us

Ready to rock the future with us? At Hellmann we put our people at the heart of everything we do, because for us, relationship matters. Joining us does not just mean becoming part of a global company. It is an invitation to shape the future of the logistics industry together with us. Our Hellmann culture is based on our four values: Caring, Entrepreneurial, Forward-Thinking and Reliable. These values resonate with yours? Then become part of our FAMILY that consists of around 10.000 employees in more than 200 locations worldwide.
For the better. Together.

The Operations Associate in Contract Logistics (CL) Administration ensures the seamless execution of daily logistics processes by supporting administrative, customer, and system-related functions. By serving as a key interface between internal teams and external customers, the role safeguards service quality, contractual compliance, and operational efficiency. This position is distinct in its cross-functional scope, linking customer management, administrative coordination, and system tracking to deliver reliable and data-driven logistics performance.

About the Job

• Proactive and appropriate communication via email, phone and in person with customers, suppliers, transport companies and internal departments.
• Create and provide required documentation (good receipt note, packing list, delivery note etc.)
• Ensuring workshop goods are accurately matched and receipted on the database
• Ensure that all workshop goods or material discrepancies are reported to the Team Leader/Supervisor and support on following up with the relevant department
• Support on planning, coordinating and monitoring the receipt, order assembly and accurate dispatch of goods
• Keeping stock control systems up to date and ensuring inventory accuracy in line with efficient utilization of space
• Ensure correct and accurate data entry and report creation on a daily, weekly and monthly basis (e.g. detailing performance against KPI, timesheets, claim)
• Active preparation and support on monthly billing and all other finance related topics (e.g. Cash vouchers)
• Communicate with Team Leader / Supervisor on daily/weekly requirements/updates
• Liaise with the administrational department or external vendors/supplies if required for any damages, repairs, supplies (e.g. Forklift equipment, Printer, Labels)
• In additional to your specific job responsibilities, you may be called upon to carry out specific assignments by your team leader / supervisor

About You

• High School / Diploma / Bachelor’s Degree Experience:
• Minimum 2 years experience in warehousing
• Professional: Knowledge on WMS, email system and MS Office (e.g. Excel formulas)Others: Proficient in English

About our Benefits

• Interpersonal/Communication skills.
• Team worker.
• Time management skills.

Inclusion and social diversity are firmly anchored values in our corporate culture. Regardless of gender, age, any disabilities, religion, ethnic origin or sexual identity: We are looking forward to meeting you!