VP Executive Secretary (C-Suite) - UAE Experience

DAMAC Group; Dubai; On-site; AED 180,000 - 280,000; Full time

Job summary

DAMAC Group is seeking an experienced Executive Assistant to support the VP with high-level administrative tasks in Dubai. You will handle emails, calls, travel, reports, and meeting logistics to ensure smooth business operations.

The role requires 5+ years of secretarial experience, C-suite exposure, and at least 2 years in the UAE. You will be the primary point of contact for internal and external stakeholders and must adapt to a fast-paced schedule.

Qualifications

• Minimum 5 years of similar experience.
• Must have worked at C-suite level.
• Minimum 2 years in the UAE.
• Must be able to adapt to the busy schedule of the VP's Office.

Responsibilities

• Answer emails and calls to support office functions.
• Act as first contact for internal/external parties to contact or meet the VP.
• Prepare reports and presentations for meetings and discussions.
• Arrange VP meetings, draft agendas, and prepare minutes.
• Attend key meetings with required documents.
• Manage the VP’s calendar and prioritise sensitive matters.
• Maintain contact records for employees, customers, suppliers, and partners.
• Support recruitment of key resources in the organization.
• Prepare and disseminate required correspondence, memos, and forms for the VP.
• Arrange travel with detailed itineraries in coordination with internal teams.
• Undertake ad-hoc tasks and coordinate with stakeholders to ensure timely delivery.

Skills

Secretarial work

Calendar management

C-suite support

Travel arrangements

Meeting coordination

Stakeholder liaison

Job description

DAMAC Group is seeking an experienced Executive Assistant to support the VP with high-level administrative tasks in Dubai. You will handle emails, calls, travel, reports, and meeting logistics to ensure smooth business operations.

The role requires 5+ years of secretarial experience, C-suite exposure, and at least 2 years in the UAE. You will be the primary point of contact for internal and external stakeholders and must adapt to a fast-paced schedule.