Virtual Executive Assistant

applydubaijob.com; Dubai; Remote; AED 61,000 - 156,000; Full time

Benefits offered by this job

Flexible remote work environment

Diverse client exposure across sectors

Competitive, earnings potential $1,500

Job summary

Zirtual is seeking a skilled Virtual Executive Assistant to provide professional administrative support to executives, entrepreneurs, and business owners. You will manage schedules, communications, and operations for multiple clients in a remote environment.

The role requires excellent organization, confidentiality, and the ability to independently manage priorities across time zones while delivering reliable remote assistance to improve productivity and work-life balance.

Qualifications

• 2–4+ years of experience as an Executive/Administrative Assistant or similar role.
• Calendar management and travel coordination experience.
• Proficiency in Google Workspace and/or Microsoft Office Suite.
• Typing speed of 50+ WPM with high accuracy.

Responsibilities

• Manage and coordinate complex calendars across multiple time zones.
• Schedule calls, events, and meetings while resolving scheduling conflicts.
• Monitor emails, prepare correspondence, and prioritize communications for timely follow-up.
• Act as a liaison between clients and internal/external contacts for smooth communication.
• Prepare documents, presentations, reports and other business materials.
• Perform data entry, organize files, and maintain accurate client information.
• Coordinate travel arrangements including flights, hotels, transportation, and itineraries.
• Support virtual and in-person meeting coordination by managing logistics.
• Assist with daily business operations, research tasks, and process improvement.
• Prepare weekly usage reports and follow company standards for client support.

Skills

Executive experience

Calendar management

Travel management

50+ wpm typing

Google Workspace

Microsoft Office

Education

Associate's or Bachelor's in Business Administration

Tools

Google Workspace

Microsoft Office

Google Calendar

Outlook

Asana

Trello

ClickUp

Zoho

Salesforce

Job description

Job Title: Virtual Executive Assistant

Employer: Zirtual

Job Location: Remote, United States

Employment Type: Full Time

Salary: $1,500 - $3,800 per month

Candidate Prerequisites: 2-4+ Years Executive/Administrative Assistant Experience | Calendar & Travel Management | Google Workspace/Microsoft Office | 50+ WPM Typing Speed

Position Summary

Zirtual is seeking a skilled and organized Virtual Executive Assistant to provide professional administrative support to executives, entrepreneurs, and business owners. The company specializes in delivering reliable remote assistance while helping clients improve productivity, organization, and work-life balance.

You’ll manage schedules, communications, and operational tasks while serving as a key point of contact for assigned clients. This role requires excellent organization, attention to detail, confidentiality, and the ability to independently manage multiple priorities in a remote work environment.

Core Accountabilities

• Manage and coordinate complex calendars, appointments, and meetings across multiple time zones.
• Schedule calls, events, and meetings while proactively resolving scheduling conflicts.
• Monitor emails, prepare correspondence, and prioritize communications for timely follow-up.
• Act as a liaison between clients and internal/external contacts to ensure smooth communication.
• Prepare documents, presentations, reports, and other business materials.
• Perform data entry, organize files, and maintain accurate client information.
• Coordinate travel arrangements including flights, hotels, transportation, and detailed itineraries.
• Support virtual and in-person meeting coordination by managing logistics effectively.
• Assist with daily business operations, research tasks, and process improvement initiatives.
• Prepare weekly usage reports and follow company standards for client support.

Skills & Experience Required

Education & Experience: Associate's or Bachelor's Degree in Business Administration or a related field, or equivalent work experience; 2-4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role, with experience supporting multiple clients or executives preferred.

Technical Proficiency: Typing speed of at least 50 WPM with strong accuracy; proficiency in Google Workspace and/or Microsoft Office Suite; experience with calendar management tools such as Google Calendar or Outlook; familiarity with project management and CRM tools including Asana, Trello, ClickUp, Zoho, or Salesforce.

Core Competencies: Strong written and verbal communication skills; ability to work independently in a remote environment while maintaining professionalism and confidentiality; reliable high-speed internet, computer, and phone setup; availability during PST or EST business hours, Monday–Friday, unless otherwise specified; bilingual abilities in English/French and/or Spanish preferred.

Benefits

• Flexible remote work environment
• Opportunity to support diverse clients across multiple industries
• Competitive compensation with earning potential between $1,500 and $3,800 per month
• Professional growth and development opportunities
• Supportive team environment with guidance from Account Supervisors
• Work-life balance focused remote working culture