Uniform Administrator

Confidential Careers; Dubai; On-site; AED 54,000 - 90,000; Full time

Job summary

Confidential Careers is seeking a Uniform Administrator for a Dubai-based hotel. You will manage the uniform room, issue and collect uniforms, and coordinate laundry, alterations and stock control to meet hotel standards.

You will maintain accurate employee and stock records, prepare inventories, and work with HR, Laundry, Housekeeping, Purchasing and supervisors to fulfill uniform requirements.

Qualifications

• Attention to detail and accuracy in record-keeping.
• Strong organizational and administrative abilities.
• Good communication and interpersonal skills.
• Knowledge of inventory control procedures in a hospitality setting.
• Familiarity with Microsoft Excel and Word.
• Ability to work independently and as part of a multicultural hotel team.
• Professional appearance and service-oriented attitude.

Responsibilities

• Issue uniforms to new and existing employees according to department and position.
• Maintain records of uniform issuance, returns, exchanges and replacements.
• Organize uniforms by department, employee name, position and size.
• Coordinate with laundry for cleaning of uniforms.
• Inspect uniforms for stains, damage, or defects and arrange repairs as needed.
• Maintain adequate stock of uniforms in all sizes and conduct regular inventory.
• Coordinate with HR regarding new joiners, transfers and separations.
• Prepare uniform requisitions and follow up on orders.
• Ensure uniforms are clean, pressed, labeled and ready for use.

Skills

Attention to detail

Organizational skills

Administrative skills

Communication skills

Inventory control

Excel

Word

Tools

Excel

Word

Job description

We are seeking a Uniform Administrator to manage the hotel's uniform and ensure that all employees receive clean, well-maintained uniforms according to hotel standards. The role involves maintaining uniform inventory, issuing and collecting uniforms, coordinating laundry and alterations, and keeping accurate employee and stock records.

Key Responsibilities

• Issue uniforms to new employees and existing colleagues according to department and position.
• Maintain accurate records of uniform issuance, returns, exchanges and replacements.
• Organize uniforms by department, employee name, position and size.
• Collect used uniforms and coordinate with the laundry team for cleaning.
• Inspect returned uniforms for stains, damage, missing buttons and other defects.
• Arrange repairs and alterations through the appropriate department or supplier.
• Maintain adequate stock of uniforms in all required sizes.
• Conduct regular physical inventory and reconcile stock records.
• Monitor uniform condition and recommend replacement when necessary.
• Coordinate with Human Resources regarding new joiners, transfers, promotions and employee separations.
• Coordinate with Laundry, Housekeeping, Purchasing and departmental supervisors regarding uniform requirements.
• Prepare uniform requisitions and follow up on replacement or new uniform orders.
• Maintain records of uniforms issued to each employee for accountability.
• Ensure all uniforms are clean, pressed, properly labeled and ready for use.
• Keep the uniform room clean, organized, secure and hygienic at all times.
• Prepare daily, weekly and monthly uniform inventory reports.
• Assist during hotel events, opening operations and special occasions with additional uniform requirements.
• Ensure compliance with hotel grooming, uniform and hygiene standards.
• Handle employee uniform requests professionally and provide prompt assistance.
• Perform any other duties assigned by the Executive Housekeeper or Housekeeping Manager.

Requirements

• Previous experience in a hotel uniform room, housekeeping, laundry or linen operation is preferred.
• Experience in a hotel or hospitality environment is an advantage.
• Good knowledge of uniform and inventory control procedures.
• Strong organizational and administrative skills.
• Basic computer knowledge, particularly Microsoft Excel and Word.
• Good communication and interpersonal skills.
• Attention to detail and ability to maintain accurate records.
• Ability to work independently and as part of a multicultural hotel team.
• Professional appearance and a service-oriented attitude.