UAE - Operations Executive

Inchcape Shipping Services; Dubai; On-site; AED 120,000 - 170,000; Full time

Benefits offered by this job

Life assurance

Healthcare

Competitive salary

Career development and progression

Values Award celebration events

Team building days

Job summary

Inchcape Shipping Services is seeking an Operations Executive in Dubai to support the global government services team in coordinating port operations. The role demands a structured mindset, strong analytical skills and the ability to thrive in a fast-paced maritime environment.

The position is permanent and onsite in Dubai, UAE, with responsibilities spanning planning, coordination and continuous improvement of offshore operations.

Qualifications

• Experience in port agency, vessel operations or ship management preferred.
• Understanding of vessel port-call requirements, husbandry services and marine operations.
• Good logistical understanding of vessel supply coordination, deliveries, transportation and port/customs requirements.
• Strong coordination skills to manage vessel, client, agent, suppliers and internal teams.
• English communication skills, both written and verbal.

Responsibilities

• Plan, schedule and oversee daily offshore boat launches and recovery operations.
• Coordinate with vessel masters, crew, shore teams and external stakeholders.
• Manage personnel, equipment and support vessels to optimise efficiency.
• Respond to operational challenges, including adverse weather and equipment failures.
• Ensure compliance with safety policies, maritime regulations and environmental standards.
• Conduct pre-launch briefings, safety checks and post-operation reviews.

Tools

Excel

Job description

Job Description:

Who We Are:

At Inchcape Shipping Services, our vision is to create a connected world where customers can trade successfully and make informed decisions in every port, everywhere. We achieve this by combining our worldwide infrastructure with local expertise, through our global network of more than 250 proprietary offices and a team of over 3,000 dedicated professionals. Our diverse customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors, as well as naval, government, and intergovernmental organisations.

Role Summary:

We are seeking a detail-oriented and proactive Operations Executive to support our global government services team in executing and coordinating port operations. The ideal candidate will bring a structured mindset, strong analytical skills, and the ability to thrive in a dynamic, fast-paced maritime environment.

Contract: Permanent

Location: Dubai, UAE (Onsite)

Please submit your application and CV in English.

Key Responsibilities:

• Plan, schedule and oversee daily offshore boat launches and recovery operations, ensuring efficient use of vessels and resources.
• Coordinate with vessel masters, crew, shore-based teams and external stakeholders to ensure smooth operations.
• Manage personnel, equipment and support vessels to optimise efficiency and minimise downtime.
• Respond to operational challenges, including adverse weather and equipment failures, implementing contingency plans where necessary.
• Ensure compliance with company safety policies, maritime regulations and environmental standards.
• Conduct pre-launch briefings, safety checks and post-operation reviews to maintain safe working practices.
• Supervise operational staff, ensuring effective communication, clear task allocation and adherence to procedures.
• Monitor equipment readiness, coordinate maintenance requirements and maintain accurate operational and compliance records.
• Prepare regular operational reports, highlighting performance, delays, incidents and key issues.
• Support audits, inspections and investigations, while identifying opportunities to improve operational safety, efficiency and cost-effectiveness.

Candidate Requirements:

• Previous experience in port agency, vessel operations or ship management is strongly preferred.
• Good understanding of vessel port-call requirements, husbandry services and marine operations.
• Good logistical understanding, particularly vessel supply coordination, deliveries, transportation and port/customs requirements.
• Strong coordination skills and ability to manage several parties at the same time, including vessel, client, agent, suppliers and internal teams.
• Commercial awareness and basic experience with PDA/FDA, quotations and cost control would be an advantage.
• Strong English communication skills, both written and verbal.
• Good Excel and Microsoft Office skills.
• Strong follow-up, attention to detail, responsiveness, ability to coordinate across different time zones, and capability to work independently under pressure.

You will receive:

• Life assurance
• Healthcare
• Competitive salary
• Career development and progression opportunities
• Values Award celebration events
• Team building days

Why Inchcape Shipping Services?

We believe in building a diverse and high-performing workforce, that works together to provide our customers with the exceptional service they deserve. To reach the highest standards we depend on our people, their welfare, training, and expertise. We realise the value of our staff and know that your unique experiences, skills, and passions will help you to build a rich and rewarding career in our dynamic industry.

Our values are at the centre of everything we do, and the successful candidate will be expected to demonstrate and fully adopt these:

• Global Perspective - we connect the world and see the bigger picture.
• The Power of People - we rely on the strength of local agent knowledge and relationships.
• Progress - we adopt new thinking and push for positive change in our industry.

#WeAreInchcape

Inchcape is an Equal Opportunities Employer - equality, diversity, and inclusion are at the heart of everything we do. Working in a diverse society, we recognise that our customers, colleagues, and contractors are central to our success.

Additional Information:

Appointment to this role will be subject to satisfactory references and possession of a valid Right to Work documentation depending upon your geographical location.

To protect the interests of all parties, Inchcape will not accept unsolicited or speculative resumes from recruitment agencies and will not be responsible for any fees associated with them.