UAE National Team Admin & Project Support Specialist

Siemens; United Arab Emirates; On-site; AED 78,000 - 123,000; Full time

Benefits offered by this job

Mobile work 2–3 days/wk

Diverse culture

Belonging environment

Personal and professional growth

Learning and development opportunities

Job summary

Siemens Smart Infrastructure - Grid Software in Dubai or Abu Dhabi is seeking a Team Assistant to provide day‑to‑day administrative support to the management and project teams. You will manage calendars, coordinate travel, prepare agendas and reports, and help with onboarding and document control.

The role requires a Bachelor's degree or diploma and 0–2 years of experience, with fluency in Arabic and English and strong MS Office skills.

Qualifications

• Bachelor degree or diploma in Business Administration, Office Management, Commerce, Management, or related discipline.
• 0-2 years of professional work experience
• UAE National with a valid UAE Family Book.
• Good command of Arabic and English, both written and spoken.
• Good working knowledge of Microsoft Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Strong organizational, time-management, communication, and follow-up skills.
• Ability to prioritize multiple activities, meet deadlines, and work accurately with attention to detail.
• Professional, service-oriented, collaborative, and comfortable working in a multicultural environment.
• Willingness to learn Siemens processes, digital tools, and project-related administrative workflows.

Responsibilities

• Provide day-to-day administrative and organizational support to the management, project managers, and wider team.
• Manage calendars, coordinate appointments, organize meetings, and support the preparation of agendas, presentations, meeting minutes, and follow-up actions.
• Coordinate business travel, accommodation, visitor arrangements, and related documentation in accordance with Siemens processes.
• Support internal and external correspondence, customer visits, workshops, training sessions, team events, and management meetings.
• Maintain accurate electronic records, team folders, distribution lists, contact lists, trackers, and departmental documentation.
• Assist with onboarding and offboarding coordination for employees, interns, and external resources, including access and workplace requirements.
• Support purchase requisitions, purchase orders, invoice follow-up, expense documentation, and coordination with suppliers and internal functions, as applicable.
• Prepare and consolidate routine reports, presentations, dashboards, and status updates using Microsoft 365 applications and Siemens systems.
• Coordinate with People & Organization, Finance, Procurement, IT, EHS, Quality, and other support functions to facilitate timely completion of administrative activities.
• Handle sensitive and confidential information with professionalism, discretion, and integrity.
• Support continuous improvement and digitalization of administrative processes and team workflows.
• Ensure compliance with Siemens policies, Business Conduct Guidelines, information security, Quality, EHS, and applicable UAE requirements.

Skills

Administrative support

Organization

Time management

Communication

Follow-up

Education

Bachelor degree / diploma in business administration

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

PowerPoint

SharePoint

Job description

Siemens Smart Infrastructure - Grid Software in Dubai or Abu Dhabi is seeking a Team Assistant to provide day‑to‑day administrative support to the management and project teams. You will manage calendars, coordinate travel, prepare agendas and reports, and help with onboarding and document control.

The role requires a Bachelor's degree or diploma and 0–2 years of experience, with fluency in Arabic and English and strong MS Office skills.