Temp. Secretary

Ajman University; United Arab Emirates; On-site; AED 8,000 - 12,000; Full time

Job summary

Ajman University in the United Arab Emirates seeks a professional to perform a range of administrative and secretarial tasks. The role involves handling calls, visitors, mail, data entry, and basic correspondence, plus maintaining records and scheduling meetings.

You will work under the Dean's office and support college staff with clerical duties. The ideal candidate holds a Bachelor's degree in business administration or related field and has 1–3 years of relevant secretarial experience, with

Qualifications

• Bachelor’s degree in business administration, Public Administration or related field.
• 1-3 years of experience related to the secretarial field.

Responsibilities

• Answer telephones, route calls, greet visitors, and provide information.
• Open and route incoming mail; distribute correspondence and other material to college staff/faculty.
• Perform routine typing assignments as appropriate to the position.
• Use various computer applications to prepare basic email correspondence, enter data, and print letters, labels, reports, and presentations.
• Copy and/or duplicate materials as requested; may oversee the day-to-day operation of document photocopying.
• Establish, maintain, process, and/or update files, records, and/or other documents.
• Perform specialized services of a routine clerical/administrative nature in strict accordance with established procedural guidelines, as appropriate to the position.
• Schedule or assist in scheduling appointments, meetings, and/or conferences, as appropriate to the position.
• Make orders, manage stock, and distribute office supplies.
• Run various routine errands, as required, for the unit/college.
• Perform miscellaneous job-related duties as assigned.

Skills

Follow instructions

Prepare routine correspondence

Operate office equipment

Record maintenance

Receptionist skills

Calendar management

Data entry

Word processing

Education

Bachelor’s degree in business administration, Public Administration or related field

Tools

Office applications

Job description

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Answer telephones, route calls, take messages, and provide general information; greet and direct visitors; answer routine inquiries; maintain log of inquiries as required.
• Open and route incoming mail; distribute correspondence and other material to college staff/faculty.
• Perform a variety of routine typing assignments as appropriate to the position.
• Use various computer applications to prepare basic email correspondence, enter data, and print letters, labels, reports, and presentations.
• Copy and/or duplicate materials as requested; may oversee the day-to-day operation of document photocopying.
• Establish, maintain, process, and/or update files, records, and/or other documents.
• Perform specialized services of a routine clerical/administrative nature in strict accordance with established procedural guidelines, as appropriate to the position.
• Schedule or assist in scheduling appointments, meetings, and/or conferences, as appropriate to the position.
• Make orders, manage stock, and distribute office supplies.
• Run various routine errands, as required, for the unit/college.
• Perform miscellaneous job-related duties as assigned.

QUALIFICATIONS & EXPERIENCE:

• Bachelor’s degree in business administration, Public Administration or related field.
• 1-3 years of experience related to the secretarial field.

KNOWLEDGE & SKILLS:

• Ability to understand and follow specific instructions and procedures.
• Ability to prepare and print routine correspondence, labels, and/or other basic written material.
• Skill in the use of operating basic office equipment.
• Record maintenance skills.
• Receptionist skills.
• Ability to maintain calendars and schedule appointments.
• Word processing and/or data entry skills.

WORKING CONDITIONS:

• Work is normally performed in a typical interior/office work environment.
• No or very limited physical effort is required.
• No or very limited exposure to physical risk.

SUPERVISION:

Reports to: Dean
Subordinates: N/A