EA to CEO - Up to AED 18,000

Inspire Selection; Dubai; On-site; AED 120,000 - 240,000; Full time

Job summary

Inspire Selection in Dubai seeks an Executive Assistant to support the CEO on a 1:1 basis. The role covers diary management, meeting coordination, travel planning, and preparing meeting agendas. It involves minute-taking, handling confidential documents, and greeting VIPs with appropriate protocol.

The ideal candidate is proactive, mature, and professional with strong MS Office skills and the ability to liaise with senior management. A fast-paced environment requires flexibility and dedication.

Qualifications

• Experience in managing a busy diary and meeting arrangements.
• Ability to take accurate minutes and support CEO in 1:1 duties.
• Experience liaising with VIPs and managing protocol.
• Proficiency in PowerPoint and Excel for high level presentations and reports.
• Advanced MS Office skills are required.

Responsibilities

• Managing a busy diary, including meeting arrangements, travel itineraries and preparing any meeting agendas
• Attending meetings with the CEO to take minutes
• Management of highly confidential documents
• Meeting and greeting VIP’s and understanding protocol of dealing with such senior people
• Creating high level power point presentations and excel reports
• Liaising with all the CEO’s direct reports to ensure the management are aware of business developments
• Manage and maintain all office systems for filing and correspondence
• Be a gate keeper for the CEO

Skills

Diary management

Meeting minutes

VIP liaison

PowerPoint

Excel

Travel coordination

Office administration

Education

Bachelor's degree

Tools

MS Office

Job description

A reputable, well known organisation in Dubai is looking for an EA to support their CEO on a 1:1 basis.

Responsibilities

• Managing a busy diary, including meeting arrangements, travel itineraries and preparing any meeting agendas
• Attending meetings with the CEO to take minutes
• Management of highly confidential documents
• Meeting and greeting VIP’s and understanding protocol of dealing with such senior people
• Creating high level power point presentations and excel reports
• Liaising with all the CEO’s direct reports to ensure the management are aware of business developments
• Manage and maintain all office systems for filing and correspondence
• Be a gate keeper for the CEO

This is a very busy role and flexibility with working hours is required. Candidates must be enthusiastic, energetic, creative, focussed and always one step ahead to ensure the smooth running of the CEO’s day. You must have a mature personality, use your initiative, be pro-active and hard working. You must be a problem solver and willing to go the extra mile.

Requirements

• Candidates must have a minimum of 3 years’ experience working in each company as job hoppers will not be accepted.
• You must have a highly presentable as you will be the image of the CEO’s office.
• You should have sound business acumen to ensure you can liaise with all senior management easily and quickly earn the respect of fellow employees.
• You will have experience dealing with VIP’s and have a clear understanding of the protocol required to work in such an environment
• Candidates with recognised degrees will be given preference.
• Advanced MS Office skills are required

About The Company

Inspire Selection employs highly knowledgeable, professional consultants who are experts in connecting the right people with the right opportunities.

Our reputation has been built upon our honesty, integrity and our ability to source candidates of the highest calibre right across our specialist sectors. As a result, we are recruitment partners to a wide spectrum of organisations - from leading blue chip companies to smaller, local businesses.

We recruit typical 'head office' roles. Sectors we cover include HR, Admin, Banking, IT, Finance & Accounting, Legal, Sales & Marketing.

Our client base is primarily in the UAE, but we also cater for other countries in the Middle East region.

- Beijing – Part-time work available, China