Strategic Sales and Tender Administration Specialist

AEGEAN M E P SWIMMING POOLS INSTALLATION L.L.C; Dubai; On-site; AED 89,000 - 156,000; Full time

Job summary

AEGEAN M E P SWIMMING POOLS INSTALLATION L.L.C. is seeking a Sales Administration professional to manage customer inquiries, quotations, tender documents, and invoicing. You will maintain records in SuperOffice CRM, SharePoint, and ERP systems, ensuring accuracy and compliance across all sales activities.

The role also covers contract review, RFI/RFQ coordination, reporting, and cross-functional collaboration with Finance, Procurement, and PMO teams to support seamless project execution.

Qualifications

• Bachelor's degree in Business Administration, Marketing, Engineering, or a related field
• 3–5 years of experience in sales coordination, sales support, sales administration, or commercial administration
• Experience with CRM and ERP systems, preferably SuperOffice CRM
• Experience with Oracle portals and SAP Ariba is highly preferred
• Excellent communication, organizational, coordination, and documentation skills
• Fluency in English is required; additional languages are an advantage

Responsibilities

• Manage customer inquiries and maintain accurate sales records using CRM/ERP systems
• Prepare quotations, proposals, tenders, proforma invoices and tax invoices
• Review and coordinate contracts and final signed agreements
• Coordinate tender RFIs and RFQs from receipt to submission
• Maintain and update the Sales Tracker, Project Pipeline and payment monitoring reports
• Coordinate supplier/vendor registration and prequalification via Oracle/SAP Ariba
• Coordinate invoicing, follow up on payments and resolve discrepancies
• Work with Sales, Finance, Procurement, Technical, PMO and Management teams
• Ensure compliance with company procedures and quality standards

Skills

CRM proficiency

Documentation

Attention to detail

Communication

Coordination

Education

Bachelor's degree in Business Administration, Marketing, Engineering, or related field

Tools

SuperOffice CRM

SharePoint

Sales Trackers

Oracle portals

SAP Ariba

Microsoft Excel

Microsoft Word

PowerPoint

Job description

AEGEAN M E P SWIMMING POOLS INSTALLATION L.L.C. is seeking a Sales Administration professional to manage customer inquiries, quotations, tender documents, and invoicing. You will maintain records in SuperOffice CRM, SharePoint, and ERP systems, ensuring accuracy and compliance across all sales activities.

The role also covers contract review, RFI/RFQ coordination, reporting, and cross-functional collaboration with Finance, Procurement, and PMO teams to support seamless project execution.