Strategic Executive Assistant to the CEO

Xapply; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

Egis, a global organisation, seeks an Executive Assistant to provide high-level administrative, operational, and strategic support to the CEO and Executive Leadership Team.

You will partner with senior executives, manage schedules, governance activities, projects, and priorities, and coordinate between the executive team, internal departments, clients, and external stakeholders with utmost confidentiality and professionalism.

Qualifications

• Bachelor's degree in Business Administration or related discipline preferred.
• Minimum 5 years' experience as an Executive Assistant, Personal Assistant, or Senior Administrator supporting C-suite executives.
• Experience supporting multiple senior stakeholders simultaneously.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Strong organisational and time-management skills.

Responsibilities

• Manage complex calendars, appointments, and scheduling for the CEO and Executive Leadership Team.
• Coordinate meetings including board meetings and client engagements.
• Screen and prioritize communications and requests.
• Prepare presentations, reports, briefing documents, agendas, and meeting materials.
• Manage travel arrangements and itineraries.
• Track action items and follow-up on key priorities.
• Support governance processes including board reporting.
• Maintain confidential records and document control.
• Oversee executive expense claims and filing systems.
• Assist with procurement and corporate events.

Skills

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

Time Management

Communication

Confidentiality

Project Coordination

Administrative Support

Education

Bachelor's degree in Business Administration

Job description

Egis, a global organisation, seeks an Executive Assistant to provide high-level administrative, operational, and strategic support to the CEO and Executive Leadership Team.

You will partner with senior executives, manage schedules, governance activities, projects, and priorities, and coordinate between the executive team, internal departments, clients, and external stakeholders with utmost confidentiality and professionalism.