Executive Assistant to CEO

Egisgroup; Dubai; On-site; AED 120,000 - 240,000; Full time

Job summary

Egisgroup is seeking an Executive Assistant to provide high-level administrative, operational, and strategic support to the CEO and Executive Leadership Team in Dubai. The role is a trusted partner, ensuring efficient management of schedules, communications, governance activities, projects, and executive priorities.

The EA will act as a central coordination point between the executive team, internal departments, clients, and external stakeholders while maintaining professionalism,

Qualifications

• Bachelor's degree in Business Administration or related discipline preferred.
• Minimum 5 years' experience as an Executive Assistant, Personal Assistant, or Senior Administrator supporting C-suite executives.
• Experience supporting multiple senior stakeholders simultaneously.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Strong organizational and time-management skills.

Responsibilities

• Provide high-level executive support to the CEO and Executive Leadership Team, managing calendars, travel, and communications.
• Coordinate leadership meetings, board meetings, and client engagements, including agenda and material preparation.
• Prepare presentations, reports, briefing documents, and meeting materials for executives.
• Maintain confidential company records and support governance processes including board reporting.
• Oversee office and administrative management, including expense claims, filing systems, and procurement support.

Skills

Time management

Organizational skills

Stakeholder management

Confidentiality

Education

Bachelor's degree in Business Administration or related discipline

Tools

Microsoft Office Suite

Job description

The Executive Assistant provides high-level administrative, operational, and strategic support to the Chief Executive Officer (CEO) and Executive Leadership Team. The role serves as a trusted partner to senior executives, ensuring efficient management of schedules, communications, governance activities, projects, and executive priorities.

The EA acts as a central coordination point between the executive team, internal departments, clients, and external stakeholders while maintaining the highest standards of professionalism, confidentiality, and discretion.

Executive Support

• Manage complex calendars, appointments, and scheduling for the CEO and Executive Leadership Team.
• Coordinate internal and external meetings, including board meetings, leadership meetings, and client engagements.
• Screen and prioritize communications, correspondence, and requests on behalf of executives.
• Prepare presentations, reports, briefing documents, agendas, and meeting materials.
• Manage travel arrangements, accommodation bookings, visas, and detailed itineraries.
• Track action items and ensure follow-up on key business priorities.

Leadership Team Coordination

• Provide administrative support to senior executives including the CFO, HR Director, Operations Director, and other members of the Executive Leadership Team.
• Coordinate leadership meetings, annual planning sessions, and executive workshops.
• Prepare meeting minutes, document decisions, and monitor completion of agreed actions.
• Support cross-functional collaboration and communication across departments.

Project & Business Support

• Assist with the coordination of strategic initiatives and special projects.
• Maintain project trackers and executive dashboards.
• Support the preparation of business cases, reports, and management presentations.
• Monitor deadlines and key deliverables across executive-led initiatives.
• Conduct research and gather information to support executive decision-making.

Governance & Confidentiality

• Maintain confidential company records and executive documentation.
• Support governance processes including board reporting and executive committee meetings.
• Ensure compliance with company policies and document control procedures.
• Handle sensitive information with absolute discretion and professionalism.

Office & Administrative Management

• Manage executive expense claims and approvals.
• Maintain filing systems and document repositories.
• Support procurement and administration requirements for the executive office.
• Assist with corporate events, leadership meetings, and company functions.

Essential

• Bachelor's degree in Business Administration or related discipline preferred.
• Minimum 5 years' experience as an Executive Assistant, Personal Assistant, or Senior Administrator supporting C-suite executives.
• Experience supporting multiple senior stakeholders simultaneously.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Strong organisational and time-management skills.

Preferred

• Experience within professional services, engineering, construction, consulting, or corporate environments.
• Experience supporting executive committees or board-level activities.
• Project coordination or project administration experience.