Strategic Executive Assistant to SVP & VP, Real Estate

Abu Dhabi Airports; Abu Dhabi; On-site; AED 201,000 - 312,000; Full time

Job summary

Abu Dhabi Airports is seeking an Executive Assistant to the SVP Real Estate and VP, providing high-level executive and administrative support to manage priorities and governance across the department.

Responsibilities include managing calendars, coordinating meetings, preparing reports and briefing materials, arranging travel, recording minutes, and tracking actions with a focus on confidentiality and efficiency.

Qualifications

• Bachelor's degree in Business Administration or related field.
• Minimum of 5 years of experience in an Executive Assistant or administrative support role.
• Strong organizational, communication, and interpersonal skills.
• Ability to coordinate multiple priorities and stakeholders with high confidentiality.

Responsibilities

• Manage and maintain executive calendars with scheduling, rescheduling, and prioritization of meetings.
• Screen and direct calls, correspondence, and inquiries for the SVP and VP.
• Prepare reports, presentations, invoices, letters, memos, and expense statements.
• Conduct research and prepare briefing materials for meetings and presentations.
• Attend meetings, record minutes, and track action items and follow-up tasks.
• Arrange business travel and ensure trip documentation and completion requirements.
• Coordinate executive dashboards, divisional reports, KPIs, and strategic initiatives.
• Oversee day-to-day administrative operations and office procurement activities.
• Support onboarding/offboarding in coordination with HR, IT, and Finance.

Skills

Executive support

Calendar management

Stakeholder coordination

Communication

Confidentiality

Multitasking

Meeting minutes

Travel arrangements

Cross-functional teamwork

Problem solving

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Records management systems

Job description

Abu Dhabi Airports is seeking an Executive Assistant to the SVP Real Estate and VP, providing high-level executive and administrative support to manage priorities and governance across the department.

Responsibilities include managing calendars, coordinating meetings, preparing reports and briefing materials, arranging travel, recording minutes, and tracking actions with a focus on confidentiality and efficiency.