Executive Assistant to SVP – Strategic Support

First Abu Dhabi Bank; Abu Dhabi; On-site; AED 144,000 - 192,000; Full time

Job summary

First Abu Dhabi Bank is seeking a proactive Personal/Executive Assistant to provide full secretarial and administrative support to the SVP, ensuring confidentiality and smooth operations within the department.

You will manage the SVP's diary, coordinate meetings, prepare papers and minutes, draft replies, and act as the first point of contact for internal and external stakeholders. This role demands discretion, tact and strong organizational skills to enable strategic work.

Qualifications

• Bachelor’s Degree required.
• Experience providing high-level secretarial support to senior executives.
• Ability to manage confidential information and handle sensitive documents.

Responsibilities

• Provide a complete secretarial and administrative service to the SVP to facilitate smooth functioning of department processes.
• Observe confidentiality procedures and register and track accountable documentation.
• Provide time management/diary service for the SVP to ensure attendance at key meetings with required documents.
• Arrange meetings called by the SVP; draft agenda topics and prepare minutes.
• Provide efficient personal assistance and correspondence support; draft replies when appropriate.
• Act as first point of contact for internal and external parties and screen requests for prioritization.
• Prepare and compile papers, reports, presentations for meetings and discussions.
• Coordinate arrangements for visiting delegations including visas and logistics.
• Screen and respond to calls; follow up actions on behalf of the SVP.
• Assist in preparation of public relations activities and events; support brand guidelines.
• Review and improve office workflow processes to ensure smooth operations.

Skills

Secretarial

Diary management

Meeting coordination

Confidentiality

Communication

Multitasking

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

First Abu Dhabi Bank is seeking a proactive Personal/Executive Assistant to provide full secretarial and administrative support to the SVP, ensuring confidentiality and smooth operations within the department.

You will manage the SVP's diary, coordinate meetings, prepare papers and minutes, draft replies, and act as the first point of contact for internal and external stakeholders. This role demands discretion, tact and strong organizational skills to enable strategic work.