Strategic Executive Assistant to MD | Growth & Partnerships

AD Ports Group; Abu Dhabi; On-site; AED 120,000 - 180,000; Full time

Job summary

AD Ports Group, through Noatum Logistics, is seeking a strategic Executive Assistant to support the Managing Director. You will manage complex calendars, coordinate high‑level meetings, and handle sensitive communications with discretion and professionalism.

In a fast‑paced, multicultural setting you will liaise with internal teams and external partners across the global network, contribute to efficient operations, travel coordination, and ad‑hoc projects, while upholding confidentiality.

Qualifications

• Bachelor’s degree or equivalent in Business Administration, Management, or related field.
• Minimum 5–7 years in an administrative or Personal Assistant role, preferably supporting senior leadership.

Responsibilities

• Manage and optimize the Managing Director’s calendar, scheduling meetings, appointments, and events.
• Coordinate complex travel arrangements, including visas, accommodations, and itineraries.
• Anticipate scheduling conflicts and proactively resolve them.
• Handle incoming calls, emails, and correspondence with discretion and professionalism.
• Draft, review, and distribute communications on behalf of the Managing Director.
• Maintain confidentiality of all sensitive information at all times.
• Prepare agendas, presentations, and meeting materials as required.
• Record and distribute accurate meeting minutes and track action items.

Skills

Calendar management

Travel coordination

Stakeholder management

Discretion & confidentiality

Education

Bachelor's degree in Business Administration or related field

Job description

AD Ports Group, through Noatum Logistics, is seeking a strategic Executive Assistant to support the Managing Director. You will manage complex calendars, coordinate high‑level meetings, and handle sensitive communications with discretion and professionalism.

In a fast‑paced, multicultural setting you will liaise with internal teams and external partners across the global network, contribute to efficient operations, travel coordination, and ad‑hoc projects, while upholding confidentiality.