Strategic Executive Assistant to Global Managing Partner

Creative Artists Agency; Dubai; Hybrid; AED 240,000 - 360,000; Full time

Job summary

CAA Portas in Dubai seeks an Executive Assistant to the Managing Partner. The role requires high autonomy, seamless diary management across multiple time zones, frequent international travel, and discretion supporting a VIP environment.

You will coordinate meetings, travel logistics, visas, and expenses; prepare minutes; and act as a key connector within the wider CAA Sports network. Prior experience with C-suite executives and professional services is preferred.

Qualifications

• Proven experience at executive assistant level supporting C-suite executives.
• Ability to manage complex calendars across multiple time zones.
• Experience liaising with high-net-worth clients and international stakeholders.

Responsibilities

• Act as primary contact for the Managing Partner; manage diary across time zones.
• Plan frequent business travel itineraries, bookings, visas and expenses.
• Coordinate meetings, prepare minutes and follow-up on actions.
• Provide cross-office coordination and project support within the network.
• Assist regional HR logistics and ad-hoc duties as required.

Skills

Executive Assistant

C-suite support

Diary management

Travel coordination

Time-zone coordination

Stakeholder liaison

VIP environment

Tools

Microsoft Office

Outlook

Travel logistics tools

Job description

CAA Portas in Dubai seeks an Executive Assistant to the Managing Partner. The role requires high autonomy, seamless diary management across multiple time zones, frequent international travel, and discretion supporting a VIP environment.

You will coordinate meetings, travel logistics, visas, and expenses; prepare minutes; and act as a key connector within the wider CAA Sports network. Prior experience with C-suite executives and professional services is preferred.