Strategic Executive Assistant & Projects Lead

Black Swan Group; Dubai; On-site; AED 180,000 - 300,000; Full time

Job summary

Black Swan Group seeks an experienced Executive Assistant with 5–8+ years to support senior leadership at a Dubai-based single family office. This role combines high-level diary management with oversight of strategic projects, timelines and stakeholder actions.

Beyond traditional executive support, you will prepare materials, liaise with advisers and investors, and help drive efficiency and execution on key initiatives, with potential for broader leadership opportunities.

Qualifications

• 5–8+ years of senior EA or Executive Business Partner experience.
• Bachelor’s degree in Business Administration, Management, Finance, Economics or related field.
• PM qualification (PMP or PRINCE2) advantageous; equivalent experience considered.

Responsibilities

• Provide high-level support to senior leadership including diary, meetings, travel and priorities.
• Coordinate strategic projects, timelines, deliverables and stakeholder actions.
• Prepare meeting materials, presentations, reports and briefing documents.
• Attend selected meetings, capture decisions and ensure follow-up.
• Support investment, portfolio-company and business development initiatives.
• Liaise with advisers, investors, service providers and senior stakeholders.
• Improve internal processes, reporting and organisational efficiency.
• Take ownership of ad hoc projects and broader business responsibilities.

Skills

Executive support

Project management

Stakeholder management

Travel planning

Education

Bachelor’s degree in Business Administration, Management, Finance, Economics OR related

Job description

Black Swan Group seeks an experienced Executive Assistant with 5–8+ years to support senior leadership at a Dubai-based single family office. This role combines high-level diary management with oversight of strategic projects, timelines and stakeholder actions.

Beyond traditional executive support, you will prepare materials, liaise with advisers and investors, and help drive efficiency and execution on key initiatives, with potential for broader leadership opportunities.