EXECUTIVE ASSISTANT (DUBAI)

Black Swan Group; Dubai; On-site; AED 180,000 - 300,000; Full time

Job summary

Black Swan Group seeks an experienced Executive Assistant with 5–8+ years to support senior leadership at a Dubai-based single family office. This role combines high-level diary management with oversight of strategic projects, timelines and stakeholder actions.

Beyond traditional executive support, you will prepare materials, liaise with advisers and investors, and help drive efficiency and execution on key initiatives, with potential for broader leadership opportunities.

Qualifications

• 5–8+ years of senior EA or Executive Business Partner experience.
• Bachelor’s degree in Business Administration, Management, Finance, Economics or related field.
• PM qualification (PMP or PRINCE2) advantageous; equivalent experience considered.

Responsibilities

• Provide high-level support to senior leadership including diary, meetings, travel and priorities.
• Coordinate strategic projects, timelines, deliverables and stakeholder actions.
• Prepare meeting materials, presentations, reports and briefing documents.
• Attend selected meetings, capture decisions and ensure follow-up.
• Support investment, portfolio-company and business development initiatives.
• Liaise with advisers, investors, service providers and senior stakeholders.
• Improve internal processes, reporting and organisational efficiency.
• Take ownership of ad hoc projects and broader business responsibilities.

Skills

Executive support

Project management

Stakeholder management

Travel planning

Education

Bachelor’s degree in Business Administration, Management, Finance, Economics OR related

Job description

EXECUTIVE ASSISTANT – Strategic Projects

Single Family Office | Dubai

A single family office is seeking an experienced Executive Assistant with approximately 5 to 8+ years’ experience, combined with strong project management capability, to support senior leadership in a broad and evolving role.

This is not a traditional EA position. Alongside high-level executive support, the successful candidate will coordinate strategic projects, manage key priorities and act as a central point of contact across internal teams, advisers, investors and portfolio companies.

Key Responsibilities

• Provide high-level support to senior leadership, including diary, meetings, travel and priorities.
• Coordinate strategic projects, timelines, deliverables and stakeholder actions.
• Prepare meeting materials, presentations, reports and briefing documents.
• Attend selected meetings, capture decisions and ensure follow-up.
• Support investment, portfolio-company and business development initiatives.
• Liaise with advisers, investors, service providers and senior stakeholders.
• Improve internal processes, reporting and organisational efficiency.
• Take ownership of ad hoc projects and increasingly broader business responsibilities.

Qualifications:

• Bachelor’s degree in Business Administration, Management, Finance, Economics OR a related discipline. A recognised project management qualification such as PMP or PRINCE2 would be advantageous. Equivalent professional experience may also be considered.

Experience

• Approximately 5 to 8+ years’ senior EA or Executive Business Partner experience.
• Experience supporting senior executives, Partners, Founders or C-suite leadership.
• Investment management, private equity, financial services or professional services experience preferred.
• Highly organised, commercially aware, discreet and proactive.
• Strong communication and stakeholder-management skills.
• The role is designed to expand beyond traditional executive support. As the individual develops a deeper understanding of the firm and demonstrates strong commercial judgement, they will take on increasing responsibility for strategic initiatives, business coordination and execution, with the potential to develop into a Chief of Staff role over the longer term.