Senior Executive Secretary: Strategic C‑Level Support & Ops

Mai Dubai; Dubai; On-site; AED 180,000 - 300,000; Full time

Job summary

Mai Dubai in Dubai is seeking an experienced Executive Secretary to support the Senior Leadership Team, manage calendars, meetings, travel, and executive schedules.

You will prepare board packs, presentations, business reviews and reports; coordinate agendas, minutes, action items, and confidential items with discretion.

Also duties include stakeholder liaison with internal teams, vendors, government entities, event coordination, project support, and driving continuous improvement initiatives.

Qualifications

• Bachelor's degree in Business Administration, Management or related field.
• 5+ years as Executive Secretary/EA supporting C-level leaders.
• Proven ability to prepare board presentations and executive decks.
• Advanced proficiency in MS PowerPoint, Excel, Word and Outlook.
• Strong organizational, planning and stakeholder management skills.
• Discretion with confidential information and records.

Responsibilities

• Provide executive support to the Senior Leadership Team, manage calendars, meetings, travel arrangements and schedules.
• Prepare board packs, executive presentations, business reviews and reports.
• Coordinate meetings, agendas, minutes, action items and follow-ups.
• Handle confidential correspondence, records and business documentation.
• Monitor budgets, purchase orders, invoices and payment approvals.
• Liaise with internal/external stakeholders, vendors, agencies and government entities.
• Organize corporate events, cross-functional projects and executive activities.
• Support continuous improvement initiatives and other management-assigned duties.

Skills

Executive support

Stakeholder management

Time management

Communication

Education

Bachelor's degree in Business Administration/Management

Tools

PowerPoint

Excel

Word

Outlook

Job description

Mai Dubai in Dubai is seeking an experienced Executive Secretary to support the Senior Leadership Team, manage calendars, meetings, travel, and executive schedules.

You will prepare board packs, presentations, business reviews and reports; coordinate agendas, minutes, action items, and confidential items with discretion.

Also duties include stakeholder liaison with internal teams, vendors, government entities, event coordination, project support, and driving continuous improvement initiatives.