Strategic Executive Assistant & Project Lead

Queen Elizabeth's Global Schools; Dubai; On-site; AED 180,000 - 300,000; Full time

Job summary

Queen Elizabeth's Global Schools in Dubai seeks an Executive Assistant & Project Manager to the CEO. You will provide confidential executive support and drive cross-functional projects to completion, ensuring strategic priorities are met across the organisation.

The role combines high discretion with strong organisation and stakeholder management, including governance meetings and events planning.

Qualifications

• Degree in a relevant discipline.
• 3+ years' experience supporting senior executives and/or managing projects in a fast-paced environment.
• Exceptional attention to detail, organisational, interpersonal, and communication skills.
• Advanced proficiency in Microsoft Office (especially Excel, Outlook, PowerPoint).
• Discreet, dependable, and highly detail oriented.
• Ability to anticipate needs, think strategically, and work with minimal supervision.
• Experience in K-12 education or working with education sector clients.
• Familiarity with MS Teams, Outlook, SharePoint & Accounting Softwares
• Knowledge of another language.

Responsibilities

• Manage the CEO's schedule, communications, meetings, and travel logistics to optimise productivity.
• Act as gatekeeper and liaison between the CEO and internal/external stakeholders.
• Provide full secretarial support including agenda preparation, minute taking, action tracking, and event planning.
• Draft internal and external correspondence, briefings, and presentations on behalf of the CEO.
• Handle confidential matters with utmost discretion, diplomacy, and trustworthiness.
• Coordinate CEO-led events, visits to schools and strategic partners, and governance meetings.
• Support personal administrative tasks and logistics, where required.
• Track and manage key projects and milestones across functions and geographies.
• Coordinate with multiple stakeholders to prepare and maintain project documentation, timelines, and dashboards.
• Actively support the CEO in daily operational planning and follow-up on strategic items.
• Implement systems and processes to streamline workflows and standardise executive operations.
• Support reporting, data collation, and research to inform executive decision-making.
• Undertake tasks to support Queen Elizabeth’s Global Schools Team, ensuring alignment with priorities.

Skills

Executive support

Project management

Stakeholder management

Attention to detail

Discretion

Microsoft Office

MS Teams

SharePoint

Language skills

Education

Bachelor's degree

Tools

Microsoft Office

MS Teams

SharePoint

Accounting software

Job description

Queen Elizabeth's Global Schools in Dubai seeks an Executive Assistant & Project Manager to the CEO. You will provide confidential executive support and drive cross-functional projects to completion, ensuring strategic priorities are met across the organisation.

The role combines high discretion with strong organisation and stakeholder management, including governance meetings and events planning.